Office Administrator And Preconstruction Assistant

Job Title:Office Administrator and Preconstruction Assistant

Job Location: Southaven, MS

Work Schedule: Full-Time

PERFORMANCE EVALUATED BY: Director of Preconstruction

PURPOSE: Support the Administrative Team by guiding communication and managing the Southaven, MS office.

Essential Job Duties: *** RC will gladly provide a reasonable accommodation to assist Office Administrator / Preconstruction Assistant in performing these essential job functions so long as it does not create an undue burden.

• Welcome Visitors to RC Construction. Greet them with a positive and warm demeanor, whether in person or via telephone
• Upon visitor’s arrival, direct them to the scheduled meeting place (conference room or an office)
• Instruct visitors (phone and in-person) on how to contact RC employees
• Filter phone calls and distribute messages
• Maintain a clean and welcoming office atmosphere
• Stock the office with general as directed
• Receive and organize faxes and correspondence
• Pickup and distribute mail as instructed
• Handle sensitive information with professionalism and confidentiality
• Maintain quality service by following organizational standards
• Calling potential subcontractors/vendors
• Keeping track of subcontractor’s bid status in Pipeline
• Preparing Bid Invitations to send out
• Printing Bid Documents
• Keep Box up to date with bid documents/amendments
• Posting amendments once received
• Sorting subcontractor proposals for review
• Gathering general information on potential projects

EDUCATION AND OTHER REQUIREMENTS:

• Experienced administrative professional who is dependable and highly organized with business maturity, discretion, enthusiasm, and a positive attitude
• Technologically literate with strong computer skills including familiarity with Microsoft Outlook, Word and Excel
• At least three years of administrative experience
• Excellent organizational and record keeping skills with attention to detail
• Strong oral and written communication skills
• Must be familiar with cloud computing
• Good Internet skills, including use of e-mail programs and group messaging
• Good organizational skills and record keeping (attention to detail is critical)
• Cheerful presence and people skills
• Good oral and written communication skills – must be willing to ask questions
• Self-Starter able to work independently
• Strong time management skills
• Adaptability
• Ability to set priorities and manage workload independently

Physical Demands:

• Must be able to sit for long periods of time
• Ability to frequently repeat the same movements with arms, hands, wrist, and fingers. (Use fine manipulation, frequent to constant traditional keyboarding)
• Use fingers to grasp, move, or assemble small objects
• Ability to seldomly lift < 50lbs
• Ability to reach overhead, at or below the shoulder
• Ability to see details of objects that are less than a few feet away
• Understand the speech of another person
• Speak clearly so listeners can understand
• Ability to focus on one source of sound and ignore others

Work Environment:

• Employee is regularly working indoors, in an office setting
• Employee is regularly exposed to moderate noise levels
• Employee is expected to work in a safe and efficient manner while maintaining a clean work area

R.C. CONSTRUCTION IS AN EQUAL OPPORTUNITY EMPLOYER, INCLUDING DISABILITY AND PROTECTED VETERAN STATUS. WE RECRUIT, EMPLOY, TRAIN, COMPENSATE, AND PROMOTE WITHOUT REGARD TO RACE, COLOR, RELIGION, SEXUAL ORIENTATION, GENDER IDENTITY, NATIONAL ORIGIN, DISABILITY, PROTECTED VETERAN STATUS, OR ANY OTHER BASIS PROTECTED BY APPLICABLE FEDERAL, STATE, OR LOCAL LAW.

This Job Description does not cover all the required duties, activities, skills, functions, responsibilities of the position, and working conditions any of which may change at any time according to the sole and absolute discretion of R.C. Construction Co., Inc., with or without notice.