Odin Falls Warehouse Coordinator

Reports to: Logistics Manager
Location: Redmond, Oregon
Status: Exempt; per diem; Seasonal (7.5-8.5 months)
Salary: $155-$170 per day; commensurate with experience
Anticipated Start: February 20th, 2024

To Apply

We are committed to reflecting the diverse communities with whom we work and strongly encourage people of color, LGBTQ+ identifying folks, and women to apply. We encourage interested candidates to apply as soon as possible. Review of applications will be on a rolling basis and the positions will remain open until filled with a desired start date of February 20, 2024.

When applying, please be ready to submit a cover letter and resume. In your cover letter, please describe what motivates and excites you about this position and how it connects with your longer-term goals. Applications without a cover letter will not be considered.

If you have any questions or encounter any issues, please email us at [email protected].

This is a seasonal position and exact contract length will be determined once schedules are created after training. Summer season ends 8/23 and our fall season runs until early November. All staff have the opportunity to work into the fall season.

Compensation and Benefits

• This is a seasonal, exempt, salaried position, with a term ranging from 7.5 to 8.5 months. Length of employment runs primarily from February through October and is dependent on courses. The specific work schedule will be determined with the Logistics Manager.
• Pay is commensurate with experience within NWOBS’ Warehouse Coordinator range of $155-$170 per day.
• Full room and board are provided for the benefit of NWOBS at no charge for staff during working months, so the cost is not considered taxable compensation. Rustic housing is within close access to communal bathrooms and kitchen. Lunch/dinner are prepared by a basecamp cook 5 days of the week (approx. May-Sep). Food to prepare meals will be available when the cook is not working.
Employee Assistance Plan (EAP)
• - valued at ~$1,000 per case
• Comprehensive resource & referral center, including financial, legal, well-being coaching, child-, and eldercare
• Free counseling (therapy), 5 sessions per occurrence
• 24/7 Crisis line
• Professional development opportunities available as well as role-specific training.
• 50% tuition discount for staff and family members on NWOBS courses.
• Industry pro deals and discounts from top outdoor gear providers.

Position Summary

The Warehouse Coordinator (WC) reports directly to and supports the Logistics Manager in the overall logistical management of wilderness programming. The WC manages specific portions of logistics including parts of logistics training, vehicle fleet management, gear inventory management and repair, food systems and support with ordering, and overall warehouse operations. The WC acts as a primary Logistics Coordinator (LC) for spring and fall courses as assigned. In addition, the WC supports the administrative team in providing basecamp leadership, course support, and assistance with field emergencies.

Primary Roles and Responsibilities

Program Leadership

• Collaborate as a member of the Odin Falls Leadership Team (OLT) to determine and fulfill program needs, goals, and directional strategy.
• Participate in the administration and delivery of all courses to ensure that course quality remains true to Outward Bound mission and Educational Framework.
• Coordinate and ensure follow-through of the feedback system and implementation of change between the field and program team.
• Ensure that policies and procedures are followed, and staff are held accountable. Coordinate and collaborate with all NWOBS departments to ensure a cooperative and supportive system.
• Program Quality and Safety Oversight
• Participate in incident command and on-call system by responding to field emergencies.
• Collaborate with the LM to implement basecamp opening/closing schedules and checklists based on program needs and facility functionality.

Site Support

• Collaborate with OLT to oversee supervision and coordination of early departures and students who are out of the field.
• Participate in base camp set-up and take-down. Participate in daily community meetings and chores. Ensure that all facilities are maintained to the highest standard.
• Staff Development and Management
• Support the LM with the development and implementation of logistics staff training, including Driver Training, and ongoing staff professional development.
• Support the LM to facilitate regular Logistics Meetings with Logistics Coordinators (LCs).
• Collaborate with the LM to support the cook development, facilitating development plan meetings and exit interviews.

Logistics Management

• In coordination with LM, determine program logistical needs and support systems that remain true to the NWOBS mission, purpose, and values.
• Responsible for oversight of gear and food packing and scheduling times for courses.
• Responsible for creating exceptional Warehouse and Food Room organization, operation, and cleanliness.
• Maintain equipment and supplies inventory and coordinate with LM for ordering.
• Manage all onsite equipment repairs, including whitewater rafts, climbing gear, and mountaineering gear.
• Manage the Repair and Tool Rooms, including check-out sheets for tools and verifying staff have completed appropriate training.
• Ensure the food room and dining hall meet health and safety requirements, as well as maintaining food handler permits for the appropriate roles.
• Support the LM with vehicle scheduling and maintenance.
• Ensure proper recording of all financial transactions as assigned.
• Participate in Logistics Coordinator duties as needed and scheduled.
• Participate in other duties as assigned.

Uphold NWOBS values and expectations for all staff, in and out of the field:

• Commitment to personal growth in areas of equity, inclusion, and diversity and actively promote these values
• Act with integrity in word and deed
• Role model excellence and craftsmanship
• Demonstrate compassion and respect for diverse lived experiences to peers, students, and families

Required Skills and Competencies

• 1-2 years of experience in the field of logistics.
• 1-2 years of experience in the education/outdoor education/experiential learning field or similar combination of experiences and education preferred.
• A demonstrated commitment to engaging in equity, inclusion, and diversity efforts (either within a professional or personal setting).
• Experience working in a team setting and ability to independently resolve conflict or seek support.
• Possess the mental stamina, adaptability, and emotional maturity to work and thrive in remote environments while working long days, on occasion being available to support 24/7.
• Demonstrated commitment to valuing diversity and contributing to an inclusive work and learning environment.
• Awareness of personal biases and the impact (as opposed to intention) that your language, behavior, or assumptions, may have on those around you.
• Have the willingness to actively engage in anti-racist, sexist, ableist, and all other oppressions work, and continually implement new skills and learning to support the liberation of those within your sphere of influence.
• Ability to take ownership and practice humility in your personal journey toward building a more inclusive and increasingly safer workspace.
• Successful applicants will possess the interpersonal skills and versatility to effectively build relationships across a broad spectrum.
• Ability to work in a collaborative environment with field staff, program management staff, and organizational leadership.
• Ability to have open, honest, and difficult conversations, including the ability to give and receive feedback with direct reports and colleagues.
• Strong personal motivation, initiative, commitment, follow-through, and passion for NWOBS mission.
• Excellence in organizational skills and development of systems.
• Excellent driving skills and record. Must have held a driver's license for at least 5 years and be able to drive large vehicles and trailers.
• Previous experience in systems management, related to food, gear, and vehicles is preferred.
• Previous experience with manual driving and trailers is strongly preferred.
• Previous experience in a warehouse, gear store, or other equivalent role is preferred.
• Previous experience in outdoor gear repair and sewing is preferred.
• Able to multitask and prioritize effectively.
• Effective communicator both written and oral.
• Able to work effectively in a dynamic environment. Flexible, adaptable, and open to change.
• Minimum current WFA and CPR required or a willingness to acquire prior to start date. WFR is preferred.
• Proficient with Excel and tracking systems.
• Able to carry loads up to 50 pounds.
• Able to camp on the ground and participate in wilderness travel.

About NW Outward Bound School

With over 50 years of innovation in experiential and outdoor education in the Pacific Northwest, Northwest Outward Bound School (NWOBS) continues to change lives through challenge and discovery.

Our transformative and educational wilderness courses are set in some of the most dramatic and stunning parts of the United States. NWOBS facilitates wilderness-based programs in Oregon, Washington, and Idaho, and also serves urban youth and schools in the Portland metropolitan area. As an Outward Bound School, we are committed to the core values of compassion, integrity, excellence, equity, and inclusion, and strive to achieve the following outcomes: building character, developing leadership skills, and creating an ethic of social and environmental responsibility.

NWOBS recognizes that there are barriers precluding people with marginalized identities (e.g., black, indigenous, and people of color, immigrants, refugees, women, genderqueer, trans, people from low income communities, rural communities, people with disabilities, and more) from being able to access transformative and inclusive educational experiences. These barriers also prevent people from accessing and having inclusive and culturally relevant experiences in the outdoors. NWOBS believes it has the responsibility, as an educational institution, to dismantle these barriers so that it can fulfill its mission of changing the lives of all who desire a quality outdoor education experience, and not just the lives of those with the privilege of being able to access NWOBS today.

As such, NWOBS aspires to be more reflective of and relevant to the communities in the Pacific Northwest, both within its staff and leadership body as well as its student body.

NWOBS is an equal opportunity employer. It is the policy of NWOBS to provide equal employment opportunity in accordance with applicable law to all qualified individuals without regard to race, color, creed, religion, age, gender, gender identity, sexual orientation, marital status, military status, political opinion, national origin, familial status, mental or physical disability, source of income, or any other status protected by federal, state, or local law, in all personnel actions.