Address
Form of workBAYSIDE PURPOSE: Know God / Find Family / Live in Freedom / Discover Purpose
MINISTRY PURPOSE: To help reach people through short term missions
BAYSIDE BIG 5: Teachable, Called, Hungry, Others Focused, Positive Attitude
POSITION STATUS: Non-Exempt
WORK SCHEDULE: Full-time hourly 40 hours
THIS POSITION SERVES: Ministry Resourcing
REPORTS TO: Executive Director of Missions & Outreach
PRIMARY RESPONSIBILITIES:
MINISTRY PURPOSE: To help reach people through short term missions
BAYSIDE BIG 5: Teachable, Called, Hungry, Others Focused, Positive Attitude
POSITION STATUS: Non-Exempt
WORK SCHEDULE: Full-time hourly 40 hours
THIS POSITION SERVES: Ministry Resourcing
REPORTS TO: Executive Director of Missions & Outreach
PRIMARY RESPONSIBILITIES:
- Applications & Deposits
- Review each application and collect deposits; follow up when needed.
- Transfer all approved application information onto other spreadsheets.
- Training
- Host a yearly training for all leaders.Host a yearly training for all youth students and parents
- Logistics for Trips
- Collect all the members necessary documents and IDs; follow up when needed.
- Follow up with team members to make sure all payments are made and before the trip leaves.
- Book airfare for the teams.
- Book transportation to and from the airport for the teams.
- Purchase visas for the teams.
- Purchase medical insurance for each member.
- Run background checks when needed.
- Review covid restrictions and communicate them to the teams.
- Coordinate with missions partners for all logistical information (airport pick up, accommodation, ground cost, fun day, itinerary, etc)
- Interface with Bayside finance to ensure payments, wires, and advances are done in a timely manner to vendors and partners; request on-trip cash for team leader.
- Assemble a leader binder for all the trip information (flight itinerary, transportation, itinerary, roster, IDs, paperwork, covid information, cash ledger, contact information, key reminders, insurance, etc.)
- Review the leader binder with each leader prior to departure.
- Send a final email to the team with all necessary trip information.
- Distribute missions t-shirts to each member; order, restock, and fold missions shirts as needed.
- Be available while teams are on the ground as needed.
- Post Trip
- Send out surveys to members and Leaders and review them.
- Remind the leaders to have a post-trip meeting with members.
- Plan for next year
- Plan next year’s trip in advance.
- Coordinate with partners for the dates, ground costs, ministry preparation items needed, transportation, total number of members, etc.
- Create Budgets for each trip.
- Assign a minimum of two leaders to each trip.
- Coordinate with leaders regarding four Team Training dates/times/locations.
- Set up all the trips on Go Method. Determine required documents for each trip and input the trip details into GoMethod and upload documents, coordinate with team leaders meeting times/dates, set up payments for cost of trip, etc.
- Coordinate with the Creative Department and provide trip information such as location, cost, leader’s name to design handouts.
- Coordinate and communicate with the missions coordinator at each campus to provide the necessary material and flyers needed for the three missions weekend push.
- Communication
- Respond to all questions and inquiries from mission trip members and partners.
- Respond to all questions and inquiries from mission partners.
- Respond to all questions and inquiries from mission trip leaders.
- Resolve any technical issues with Go Method.
- Spreadsheets
- Update numerous spreadsheets with information (application/deposits, leader pipeline, training attendance, team roster, budgets, trip planning documents, managing funds, etc)
- Manage
- Manage and train other 10-99 employees working in missions.
SECONDARY RESPONSIBILITIES
- Submit all expenses to finance in a timely manner.
- Attend all team meetings and all staff meetings.
- Work on all Black Out Dates.
- Book travel for executive director of missions.
- Disaster Relief efforts as needed.
PERFORMANCE MEASURES:
- Ability to effectively plan, organize and manage all assigned projects or responsibilities in a timely manner with regard to missions trips and events
- Ability to be flexible and multitask as various systems arise.
- Respond to all inquiries in a timely manner with clear and effective communication.
Minimum Qualifications
Character & Chemistry
- Personal integrity in all areas of life
- Must have completed the Growth Track at Bayside or moving forward in doing so.
- Regularly attends worship services with their family
- Is an active participant in a group and is a regular tither
Culture
- God First – Prioritizes Gods presence and Gods word above all else.
- Prioritizes daily time with God and soul care.
- Lives and works with integrity and character using Gods word as the guide.
- Leans into Holy Spirit and stays flexible.
Others Focus - honors God’s people, their purpose and your relationship with them.
- Sees value in others and shows honor in all relationships.
- Places people over projects.
- Disciples others.
On Mission – purposes their lives and work to know him and make him known.
- Lives generously
- Takes ownership of the mission and looks for ways to make things better.
- Shares the gospel.
General Information
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of employees. Bayside Leadership reserves the right to revise the position, its job functions, minimum qualifications and other aspects of the position in any way at any time.
Acknowledgment
By submitting an application, I acknowledge that my answers given are true and complete to the best of my ability. In the event that I am employed, I understand that any false or misleading information I knowingly provide in my application or interview(s) may result in discharge and/or legal action. I understand also that if employed, I am required to abide by all the rules and regulations of Bayside Community Church, Inc., and any special agreements reached by Bayside Community Church, Inc., and me.
Bayside Community Church is an Equal Opportunity Employer. While we do make employment decisions that are aligned to our faith and beliefs, we do not discriminate based on race, color, sex, national origin, age, disability, or any other characteristic protected by law.
I understand, authorize, and agree that Bayside Community Church, Inc. may conduct national and local criminal biographical searches, state sexual offender searches, credit files, and motor vehicle checks when applicable. I agree to sign any and all authorizations by appropriate companies or entities who are engaged in, including, but not limited to Florida Law Enforcement Division, The Federal Bureau of Investigation, and other necessary agencies.
This application is only valid for the position for which I am applying and will remain active for 45 days. If I wish to apply to another position or the 45-day active period has passed, I may need to resubmit an application.
