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DescriptionJob Location: VA 8640 Sudley Road #207 0VQ53 - Manassas, VA
Education Level: High School
Salary Range: Undisclosed
Travel Percentage: None
Job Category: Admin - Clerical
Job Summary: As a Medical Records Specialist, your duties are to manage, prepare, and retrieve patient charts and records to ensure accuracy for billing purposes or to provide essential data to clinicians.
Supervisory Responsibility: This position has no supervisory responsibilities
Key Responsibilities:
- Maintain physical Medical Records.
- Update patients' electronic health records (EHR).
- Respond to ROI (release of information) requests for Medical Records.
- Validate requests and authorizations for the release of medical information.
- Ensure that clinical documentation of the services provided to our patients is correct.
- Prepare charts for patient visits.
- Follow company policy regarding the releasing of and obtaining Medical Records.
- Scan all received information in proper location in patients’ chart.
- Maintains strict confidentiality in accordance with regulatory guidelines and the specific policies of One GI.
- Understands the practice management system and is able look up information in the practice management system in order to help patients and outside clients.
- Purge charts as needed.
Recall Notices
- Run patient recall reports according to set time frames and to send the corresponding letters to the patient or primary care physician.
- Provide physicians with a list of recalls for review and update and document recall per physician instruction as needed prior to sending out recall reminder
- Accurately document patient recall process.
- Follow-up of returned mail.
Core Competencies
- Flexible, Detail oriented, Customer focus, Team working, Initiative, Problem solving, Organized, Self-motivated
General
- Adopt the One GI culture of respect, integrity and accountability that contribute to an internal environment of teamwork and promote a positive brand image to our external customers
- Incorporate a leadership mindset to your role
- Comply with One GI procedures, policies, and regulations relevant to your role. Undertake relevant training on One GI policies and procedures as delivered by your line manager
- Successfully completes all One GI training requirements (i.e. OSHA, HIPAA, HealthStream, compliance, etc.)
- Responsible for compliance with all regulatory requirements and/or guidelines. These requirements/guidelines include, but are not limited to: OSHA, HIPAA, Federal Fraud and Abuse laws
- Computer skills – good working knowledge of MS office
- Ability to communicate effectively with others, both verbally and in writing
- Proven ability to manage time, meet deadlines and prioritize
- Able to maintain standards and professionalism during periods of fluctuating workloads
- Provide professional service to direct customers of One GI in all interactions.
- Build effective working relationships with other team members.
- Manage daily tasks to ensure business needs are consistently met.
Education andQualifications
- High school diploma or equivalent.
- Medical records experience preferred.
- Knowledge of medical terminology a plus.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to speak and hear.
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stoop as necessary. This position requires the ability to occasionally lift office products and supplies up to 20 pounds.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Accommodations
Reasonable accommodations will be made to enable a qualified individual with a disability to perform the non-essential or essential functions of this job. All accommodations will be investigated on an individual basis with the needs of the department and current staff resources considered. Accommodations will not be made that compromise the safety and health of any associate.
