Marketing Specialist

Join the World Class Marketing Organization at Bray! We pride ourselves on delivering seamless events with engaging collateral that leaves a lasting impression. As we expand our team, we are seeking a passionate and organized Marketing Specialist to lead the planning and execution of our diverse range of B2B events, manage corporate promotional items, lead communication with stakeholders and collaborate with peers to make announcements and share updates across the organization. We are seeking a dynamic and innovative individual committed to creating unforgettable experiences.

RESPONSIBILITIES

Event Planning and Execution:

• Plan and execute a variety of events, including tradeshow conferences, charity promotional events, corporate parties, and more.
• Manage all aspects of event logistics, including venue selection and booking, catering, audiovisual setup, transportation, and accommodations.
• Manage Global Events calendar for all corporate events.
• Schedule and host all pre-event and post-event presentations (120-day, 60-day, 30-day and post-mortem).

Promotional Products Management:

• Source, order, and manage inventory for a wide range of promotional products.
• Work closely with suppliers to ensure timely delivery and quality control.
• Process and fulfill internal and external requests for promotional products.
• Maintain accurate records of inventory levels and order history.
• Cultivate and maintain strong relationships with promotional product suppliers.
• Negotiate pricing, terms, and contracts with vendors to achieve cost-effective solutions.
• Conduct thorough quality checks on received products to ensure they meet brand standards.
• Assist in budget management related to promotional products, tracking expenses and providing regular reports to the finance team.
• Organize and coordinate the logistics of promotional product shipments and deliveries.
• Collaborate with shipping and receiving teams to ensure accurate and on-time deliveries.
• Facilitate the customization of promotional products with logos, branding, and messaging.
• Coordinate with the design team for artwork approval and specifications.
• Generate and analyze reports on promotional product inventory, usage, and trends.
• Provide insights and recommendations for optimizing the promotional products program.

Stakeholder Communication:

• Work closely with stakeholders to understand their event objectives and preferences.
• Provide regular updates to clients on event progress, budget, and any adjustments needed.

Budget Management:

• Develop and manage event and promotional item budgets, ensuring cost-effectiveness and adherence to financial constraints.
• Negotiate with vendors to secure favorable agreements and pricing.

Team Coordination:

• Collaborate with internal teams and external partners to ensure seamless coordination and execution of events.
• Provide leadership and guidance to event staff and volunteers.
• Coordinate with the design and printing team to ensure timely creation and delivery of marketing assets.
• Collaborate and schedule shipping team to ensure timely delivery of all booth assets.

Timeline Management:

• Develop detailed event timelines and ensure all deadlines are met.
• Anticipate and proactively address potential challenges or delays.

Quality Assurance:

• Ensure events meet or exceed quality standards and client expectations.
• Conduct post-event evaluations to gather feedback and identify areas for improvement.

Vendor Relations:

• Build and maintain strong relationships with vendors, venues, and suppliers.
• Negotiate contracts and agreements with external partners.

      Administrative Tasks:

• Manage scheduling and calendar coordination for Global Marketing Team.
• Handle travel arrangements, expense reports, and other administrative duties as needed.
• Proactively manage all online subscriptions for the team - pull receipts and update payments details as needed
• Support the team to publish communication updates via our variety of digital platforms including Sales Sync, Bray Intranet, Bray YouTube and the Teams Communications Channels
• Schedule and manage all team events including evening dinners, working lunches and team celebrations
• Schedule and manage in-house photography sessions including inviting Bray employees for sign up and reserving the Marketing team resources
• Support internal communications efforts including announcements and event organization

QUALIFICATIONS / SKILLS

• Bachelor's degree in Marketing, Business Administration, or a related field preferred.
• 2+ years of administrative experience, preferably in a marketing or advertising setting.
• 2+ years of experience in event management, with a proven track record of successful large-scale events.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Detail-oriented with a focus on accuracy.
• Strong project management skills.
• Ability to work well under pressure and adapt to changing priorities.
• Creativity and attention to detail in event design and execution.
• Critical thinking and problem-solving skills.
• Ability to work with teams and collaborate with diverse teams across different regions.
• Eagerness to learn and grow in the field of event management.