MANAGER ADMINISTRATIVE FINANCE BUSINESS SERVICES-FACILITIES

Yes

8:00 AM - 5:00 PM M-F

TSU203127

MANAGER ADMINISTRATIVE FINANCE BUSINESS SERVICES-FACILITIES

N/A

Plans, develops and implements the administrative and financial services for a large division, to include but not limited to financial and human resources management, managing multiple budgets, purchasing and procurement, contract administration, oversight of interdependent college or department business services groups and complex special projects.

• Manages the activities of Facilities. Insures that standard processes and procedures are followed and that financial deliverables meet quality standards for input into university-wide financial systems. Supervises and serves as a resource to the college/department business administrators within Facilities as it relates to day-to-day functions.
• Participates in strategic and project planning for Facilities. Identifies project stakeholders, defines project goals and objectives, develops project budgets, and action plans. Ensures that all objectives are met and that projects are successfully completed.
• Serves as liaison for Facilities to answer direct/indirect inquiries and serves as a point of contact with all departments reporting to the Facilities Administrator.
• Serves as the executive support to the Facilities Director, which may include but is not limited to scheduling appointments for the Director as needed. Coordinates and arranges meetings, conferences and committee meetings. Makes complex travel arrangements.
• Administers administrative and financial affairs of Facilities to include personnel, procurement, payroll and budgetary information.
• Oversees purchasing and procurement activities for the division. Serves as liaison to vendors, and insures timely payments.
• Researches and interprets state and university policies and procedures and advises and trains staff as appropriate. Ensures compliance with state, university, and external funding agency guidelines.
• Manages multiple division budgets, including supervising annual budget preparation. Monitors department budgets and cost centers and advises the division head. Prepares budget and personnel reports, analyses and projections.
• Develops and implements various databases using the BANNER financial system and/or applicable software, in order to capture and track all necessary personnel, payroll and budgetary information for division operations.
• Supervises clerical support staff and student workers. Makes recommendations for hiring, personnel and disciplinary actions, and conducts performance appraisals for immediate staff.
• Writes, edits, reviews and distributes confidential and complex correspondence, reports, forms, and documents that are sent to internal and external contacts.
• Performs other job-related duties as assigned.

1.0

$73,417.00 - $91,771.00

Bachelor’s degree (B.A. or B.S.).

None required.

Knowledge of:

• Federal, State, Local, and County laws.
• Policies, procedures, and practices.
• Complex systems, practices and procedures.
• Other job-related software and systems.
• Accounting and personnel management practices in higher education.
• Microsoft Office Professional or similar applications.

• Detail oriented.
• Effective customer service.
• Problem-solving and decision-making.
• Multitasking and time management.
• Strong analytical.
• Job-related systems.
• Reconciling accounting details.
• Organizational.
• Both verbal and written communication.

• Manage complex and multiple projects and adhere to strict deadlines.
• Prepare detailed reports.
• Work independently.
• Communicate effectively.

• More than five (5) to seven (7) years of related experience.
• Knowledge of facility operations preferred.
• Budgeting and accounting experience preferred.

• Routine office environment.
• Sitting or standing in one location much of the time.
• Some stooping, lifting or carrying objects light weight may be required.
• Use of video display terminal.

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.
Manual of Administrative Policies and Procedures

05/21/2024

No

Open to internal applicants only.