Maintenance Operations Manager

Job Overview:

The Maintenance Managerserves as head maintenance technician for the community association(s). The Maintenance Manager is responsible for the overall maintenance supervision of association buildings to include all building systems, utilities, security, fire prevention, and interior/exterior appurtenances and all site improvements. Ensures that all support and service is conducted and fulfilled in a manner consistent with the goals and objectives of management and the association. Closely monitors, identifies and communicates problems in every phase of general maintenance of the building(s), including areas of carpentry, electrical work, HVAC, plumbing, mechanic, painting, flooring, patching, general hardware, other minor building repairs and cleanliness. Makes recommendations, performs repairs, replacement maintenance and implements preventive maintenance as established by Company procedures and guidelines.

Your Responsibilities:

• Regular attendance and punctuality
• Maintains all mechanical and electrical systems
• Performs seasonal operations, such as servicing of HVAC systems, boilers, etc. as indicated on the preventive maintenance program
• Maintains all plumbing systems. Learns the location of all risers shut off valves and formulates a written location chart. Responsible for all shutdowns
• Maintains a safe and secure environment throughout the building(s).
• Supervises trains and directs maintenance staff through work orders, where applicable.
• Plans, monitors, and appraises job results; coaches, counsels and disciplines employees.
• Assesses repair needs and estimated time needed for repair (including evaluating problems to determine whether professional assistance or further instruction is needed to complete task/repair).
• Monitors the functions of service contractors and building repair and maintenance contractors.
• Inventories and acquisitions maintenance supplies.
• Maintains disaster preparedness by identifying potential problems, developing response plans, managing crises.
• Completes reports/work orders of repairs (work needed).
• On call availability for emergencies and projects as assigned by property manager. (Overtime pay, when applicable, as required by law)
• Schedules and assigns work responsibilities to employees to meet shift requirements.

• Requests materials, tools, and supplies needed for a job.
• Administrates preventive/reactive maintenance schedule.
• Records and evaluates preventive maintenance activities and programs.
• Oversees or participates in construction, installation, and preventative maintenance of equipment.
• Observes/evaluates corrective maintenance or repair on equipment.
• Orients and trains employees to perform maintenance activities and tasks.
• Follows safety procedures and maintains a safe work environment.
• Performs maintenance replacement and repair in areas of carpentry, electrical work, plumbing, mechanical, painting, flooring, and other minor building repairs as long as a permit is not required to conduct the job.
• Ability to properly utilize new equipment and follow safety procedures prior to using this equipment.
• Record and report all unusual and irregular conditions to the Community Manager.
• Maintain cordial, professional manner in dealing with residents, contractors, Management, etc.
• Ensure all equipment, supplies and materials are in functional working condition in a neat and orderly manner.
• All other duties as directed by the Board of Directors/Trustees or Management.

Skills & Qualifications:

• High school diploma or equivalency preferred. Technical background from university or vocational sources a plus.
• HVAC or other training or certification may be required
• Minimum 3 - 5years experience in building trades, repair and replacement maintenance or handy work
• Knowledge of electrical, plumbing, mechanical, and carpentry trades.

• Must be able to operate tools and equipment related to facility maintenance.
• Knowledgeable in the use of Microsoft Outlook, Word, Excel and PowerPoint

Physical Requirements:

• Position involves sitting, standing, stooping, kneeling, pushing, shoving, lifting, carrying and moving objects that can weigh up to 100 lbs or more following appropriate safety procedures. This movement can occur throughout the day. You must also be able to climb several flights of stairs if necessary.
• Must be able to sit and stand for extended periods of time.
• Must be able to communicate both on the phone and in person with our clients to resolve issues and manage the business.
• Must have finger dexterity for typing/using a keyboard.
• Must be mobile enough to move around both the office, to make copies, send mail and faxes and to walk around the property. This could include lengthy walks on uneven areas.
• Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other associates.
• Capable of working extended hours, including evenings, weekends and holidays as necessary.
• This position may alternate between working indoors in a controlled climate and with proper lighting, to an outdoors setting with variable climate and lighting.
• Must be able to interact with all types of individuals, be mentally alert, detail oriented, and with good reasoning skills.
• Must be able to work on more than one assignment at a time with frequent interruptions, changes and delays. Must be able to remain focused and work effectively, efficiently, and cheerfully under such circumstances. For safety reasons, employees must remain alert to working conditions and aware of safety, health, and environmental concerns.
• Must be able to work effectively and cheerfully in an environment which may be stressful due to adversarial situations resulting from the proper performance of duties