Litigation Secretary

LITIGATION SECRETARY

At Fisher Phillips, we know exceptional talent is the key to our success, to providing the best service to our internal and external clients. Being a part of the Fisher Phillips team means you will work with cutting edge technology in a professional and fun environment under leadership ready to invest in your professional development. If you have a growth mindset, are eager to challenge yourself, and desire to work with a team of professionals instituting change on an ongoing basis, keep reading.

THE OPPORTUNITY

Fisher Phillips is an international labor and employment law firm, and we are looking for an experienced Litigation Secretary to support the needs of our Tampa office. Our range of experience and expertise enables us to bring efficient and practical solutions to today’s labor and employment law problems. For more information about the firm, please visit us at our website at www.fisherphillips.com.

REQUIREMENTS

• Ability to accurately format documents which adhere to firm standards for format, style and quality, including table of contents and table of authorities.
• State and federal court filing experience (manual and electronic).
• Minimum of a high school diploma required (College degree is preferred, but not required).
• Minimum of 5 years of experience as a legal secretary.
• Strong skills in MS Outlook, Word, and Excel, familiarity with PowerPoint; ability to use phone system, copier, scanner, fax, and printer. iManage (or comparable document management system), CompuLaw (or comparable docketing/calendaring software), Aderant and InTapp knowledge is a plus.

• Prepare and format briefs, pleadings, correspondence and other legal documents.
• Prepare and process conflict checks and new client/matter requests.
• File legal documents with state and federal courts (electronic and traditional filings).
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintain client files electronically in document management system (iManage Work 10).
• Maintain attorney calendars through Outlook and CompuLaw (i.e. scheduling appointments, calendaring due dates, etc.).
• Arrange meetings and conference calls; may order meals, refreshments, and equipment as requested.
• Accurately enter, review and revise timekeeper time entries including consistent identification of litigation codes, when applicable.
• Prepare expense reimbursement requests for assigned attorneys.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Assist visitors, paralegals and attorneys whose secretaries are absent, and accept overflow work from other secretaries.
• Organize and coordinate travel arrangements.
• Consistently provide friendly and helpful telephone support for assigned attorneys and/or receptionist relief.
• Participate in the timely review and submission of pre-bills and/or client bills.