Litigation File Clerk/ Department Assistant

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefit package that includes some Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Wellness Committee and the Mental Health and Well-Being Committee – that ensures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.

FILE CLERK DUTIES/RESPONSIBILITIES:

Organization of Files (both electronic and physical file format) as outlined in Litigation Training Manual

• Creation of physical files – Labels & Index when required.
• Save & name documents into appropriate categories within each matter’s electronic workspace.
• Creation of electronic (and physical when required) subfolders as requested by Attorney/Paralegal/Legal Assistant.

Data Entry of Files

• Create and maintain electronic files (Filesite) (and physical files when required) ensuring the file contains the same documents/information as the Master Index.

Miscellaneous

• Locate files when others are unable to locate them.
• Update file rooms as needed to clear out older files and update any physical files that have been created.
• Litigation Department Closed Files - including preparation and inventorying files by updating Master Index prior to closing. Obtain AR and Trust Reports. Preparation of Authorization to Close Files and upon obtaining attorney authorization, inventory files to confirm file is complete according to litigation master index. Scanning or shipping any physical files and updating master index.
• Prepare requests for ordering closed files from storage and for return of the same.
• Assist with copying and faxing documents for the department.
• Provide Receptionist relief when needed

DEPARTMENT ASSISTANT DUTIES/RESPONSIBILITIES:

• Prepare new matter form and conflict requests including corporate searches and preparation of CMF and MIF forms. Work with legal assistants in correct naming on new matters; entering new client information into Interaction; upon receipt of completed conflict and new client matter form, log same into Litigation File clerk project log for opening of Litigation Files; task to be delegated to File Clerk when appropriate;
• Assist with attorney time entry; corrections to unbilled time reports, and knowledge of basic accounting and reports available through CMS, etc.;
• Assist with retainer letters, certified mailings and various other correspondence; preparation of FedEx labels and mass mail-outs;
• Assist with Expense Reports
• Vendor Invoices, (review vendor statements, have checks cut, prepare cover letter and send out payments of invoices);
• Assist both Construction and Business Lit Paralegals with organizational projects such as hearing binders; trial exhibits, etc.; task to be delegated to File Clerk when appropriate;
• Various other tasks or responsibilities on an as needed basis in the order in which projects are received.
• Any and all other duties as may be required of the job.

REQUIRED SKILLS/ABILITIES:

• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Knowledge of Aderant, iManage/Filesite is preferred.
• Proficient in Outlook, Word, and Excel.
• Exceptional oral and written skills.
• Strong communications skills.
• Must be flexible with the ability to handle a fast paced environment.
• Demonstrated ability to multi-task and work under minimal supervision.

 EDUCATION AND EXPERIENCE:

• A minimum of two years of experience in an office setting, or related field required
• Associate degree preferred, but not required.

Replies are given within 24 hours, so apply today for immediate consideration.

Equal Employment Opportunity

Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences.

We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences and perspectives.

As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.

Job Type: Full-time, Non-exempt