Library Projects Management Analyst - San Mateo County Libraries (Limited Term) (Open)

Salary: $45.70 - $66.11 Hourly
Location : County of San Mateo, CA
Job Type:Limited Term
Job Number: POSTING ONLY
Department: County Library
Opening Date: 03/19/2024
Closing Date: 4/9/2024 11:59 PM Pacific
Description
Do you want to be a part of an award-winning team and work with amazing people? Apply for our LibraryProjects Management Analystposition and join us in igniting growth through transformative experiences!
SAN MATEO COUNTY LIBRARIES
San Mateo County Libraries is a Joint Powers Authority comprised of 11 member cities and the unincorporated areas of San Mateo County. Our family of libraries include: Atherton, Belmont, Brisbane, East Palo Alto, Foster City, Half Moon Bay, Millbrae, North Fair Oaks, Pacifica-Sharp Park, Pacifica- Sanchez, Portola Valley, San Carlos and Woodside.
Proud to consistently be named one of the top-rated libraries in the nation, we are champions of learning, sharing, and exploration of open minds, new ideas, and bright futures. It is our mission and our passion to strengthen our community by creating an inclusive sense of place and an environment for learning. We seek enthusiastic team players, creative risk takers, and flexible individuals who proactively search for new opportunities to make public library services relevant to all members of the community. Successful candidates will be excited about new challenges, eager to learn, and energized by working with people from a variety of backgrounds.
For more information about San Mateo County Libraries, please visit
There are two Limited Term positions available. This position will perform a wide variety of complex support and lead activities, will work on various special library facility and service projects as assigned, and work with a variety of library staff, consultants and city partners.
Depending on qualifications, this position can be filled as Associate Management Analyst ($45.70 - $57.12 hr.) or Management Analyst ($52.88 - $66.11 hr.).
San Mateo County Libraries has a number of new Library Projects that are in all phases of planning and construction. Additionally, funds have been approved to create makerspaces at library facilities and invest in new library services including library outposts and mobile vehicles. The successful candidate will support and manage Library Projects from conception to completion. In addition, this position would support goals to implement and focus on programs that address sustainable practices/policies and build and update libraries that include vibrant and welcoming spaces and create makerspaces that inspire exploration, creativity and collaboration.
NOTE: This is a Limited Term, at-will position. Limited Term Employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan.
Examples Of Duties
Duties may include, but are not limited to, the following:

• Perform a wide variety of moderate to highly complex project management support activities.
• Serve as the Project Manager for multiple Library Projects at one time.
• Oversee the organization, scheduling, and implementation of projects.
• Prepare contracts, negotiate revisions, changes, and additions to agreements.
• Manage project budget development and monitoring.
• Document and track project deliverables and milestones.
• Daily review and updating of project schedules.
• Coordinate with architects, construction contractors, and organization stakeholders.
• Inspect and review projects to ensure compliance with contract documents and budget.
• Manager all customer and partner relationships.
• Visit each project as needed through its life cycle.
• Mange invoice submission.
• Provide technical assistance and consultation to department staff and library partners.
• Perform research and/or data gathering activities, analyze and interpret collected data, and prepare periodic or special reports and/or recommendations .
• Facilitate various group discussions regarding policy and procedure development.
• Supervise staff and consultants as assigned.

Qualifications
Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field. At least one year of professional administrative experience is typically required at the Associate Management Analyst level, and at least 3 years for the Management Analyst level.
An ideal candidate will have possession of a Bachelor's or Master's degree in Business, Public Administration, Information Science, Finance, or related field and three years of professional experience in program management, contracting and budgeting.
We respect, value, and celebrate our community's diversity, and bilingual skills are always desired.
Knowledge of:

• Basic principles and practices of local government administration and organization.
• Minimum of 3 years of Project Management experience Principles and practices of Project Management.
• Principles of financial administration, including public budgeting and reporting.
• Principles and practices of contract development, negotiation, and monitoring, including budgeting and financial record keeping.
• Applicable federal, state, and local laws, rules, and regulations.
• Computer applications related to the assigned work and office administrative practices and procedures.
• Research and analysis techniques as well as report and presentation techniques related to assigned work areas.
• Community engagement practices and experience assessing project/program impact and community needs.
• Basic gantt chart scheduling.

Skill/Ability to:

• Excellent organization skills and ability to prioritize and execute work to meet critical deadlines.
• Develop, monitor, and analyze budgets and coordination of multiple types of resources (staff, technologies, funding, etc.).
• Build relationships across the organization and work collaboratively with others, including ability to collaborate with staff, consultants, vendors and partners.
• Communicate clearly and succinctly with strong writing and verbal skills.
• Analyze, interpret, and apply various regulations and requirements to all assigned work areas.
• Develop, collect, monitor, and analyze measures for project evaluation to drive improvement.
• Be a self-starter and work through problems and challenges independently.
• Manage multiple projects and decision-makers simultaneously in a deadline driven environment.
• Conduct research independently and present findings and recommendations.
• Experienced in contract administration and working with vendors and consultants.
• Quickly learn new software systems and train others in the use of the systems.
• Communicate inclusively, with cultural sensitivity and be approachable in verbal, written, and non-verbal communications.
• Possess a growth mindset and be courageous in trying new strategies, taking risks and continuously learning.

Application/Examination
Anyone may apply. A supplemental application form must be submitted in addition to the standard County employment application form. A resume will not be accepted as a substitute for the required application materials.
Please send an email with your cover letter, resume, and with responses to the Supplemental Questions below, to the Deputy Director listed below.
Danae Ramirez - Deputy Director Of Library Services;
Include the words "Library Projects Management Analyst - San Mateo County Libraries" in the subject line of email submission.
Application materials will be reviewed after the final filing date and well-qualified candidates will be contacted by the department for an interview. Applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.
IMPORTANT: If you are interested in being considered for this position, the following materials must be electronically submitted via email in a Word or PDF format:
Application Materials:

• Resume
• A cover letter which includes your responses to the following questions:
  1. Describe how your background and work experiences have prepared you for the position of Library Projects Management Analyst.
  2. When working with team members, how have you determined and communicated priorities and expectations in past projects?
  3. Provide an example of how you have considered sustainability in your past work, preferably provide an example that includes project management.
  4. Provide an example of your experience working effectively and collaboratively with a variety of stakeholders.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org to apply. Late or incomplete applications will not be accepted.
Application Deadline: Tuesday, April 9, 2024, 11:59 PM PST
At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs.
Analyst: Sedrick Dixon (03192024) (Associate Management Analyst/Management Analyst - D182/D181)
Please visit for a complete listing of all benefits for this classification.
Benefits are offered to eligible employees of the County of San Mateo. All benefits are subject to change.
As an additional benefit, the County offers extensive training, wellness and development programs designed to improve skills and enhance career opportunities. Most programs are offered on County time at no cost to you.
County employees are also covered by the federal Social Security system and earn benefits for retirement based on salary and time worked.