Address
Form of workSalary: $18.00 - $28.00 Hourly
Location : City of Long Beach, CA
Job Type: Unclassified - Part-Time, Seasonal
Job Number: FY24CD9SCH
Department: Legislative Council District 9 - Unclassified
Opening Date: 02/29/2024
Closing Date: 3/14/2024 4:30 PM Pacific
DESCRIPTION
DESCRIPTION:
Councilmember Dr. Ricks-Oddie is recruiting a Legislative Scheduler (Legislative Aide Non-Career) who is self-motivated, detailed, and a team player who cares about District 9 and the city of Long Beach. Reporting to the Chief of Staff, this role involves supporting office operations, including scheduling, communications, casework, and coordinating district events.
The District 9 team emphasizes diligence, flexibility, and collaboration to foster a thriving City of Long Beach. Candidates should exhibit a team-focused mindset, strong work ethic, follow-through, and task management skills. Flexibility to work evenings and weekends is required.
ABOUT COUNCILMEMBER RICKS-ODDIE:
Councilmember Dr. Ricks-Oddie was elected to the Long Beach City Council in November 2022. She is a statistician by profession and an epidemiologist by trade. For over a decade Councilmember Dr. Ricks-Oddie has lived with her husband Keith and their two children in the Deforest Park Neighborhood in North Long Beach. She has spent that time practicing civic leadership in Long Beach, serving on the DeForest Park Neighborhood Association Board, North Long Beach Neighborhood Alliance, Uptown Property and Business Improvement District, Citizens Police Complaint Commission, and the Long Beach Planning Commission as chair.
Councilmember Dr. Ricks-Oddie is focused on quality-of-life priorities that protect our residents, strengthen our neighborhoods, and help our community thrive. Prior to serving as councilmember, she helped lead the cities Health Equity outreach and focus groups associated with Framework for Racial Reconciliation that is currently administered through the Long Beach Office of Equity.
EXAMPLES OF DUTIES
• Manage and maintain calendar for Council District 9, ensuring accuracy and consistency.
• Serve as the primary point of contact for scheduling inquiries and requests, responding promptly and professionally.
• Communicate schedule changes and updates to relevant parties in a timely manner.
• Collaborate with other team members to streamline scheduling processes and improve efficiency.
• Prepare meeting materials, agendas, and briefing documents as needed.
• Monitor legislative deadlines and assist in prioritizing tasks to meet legislative goals.
• Maintain confidentiality and discretion when handling sensitive information.
• Respond to inquiries and requests from community members and stakeholders in a timely and professional manner.
• Prepare written materials, including newsletters, press releases, and social media posts, to communicate with community members and stakeholders.
• Assist in planning, organizing, and executing community outreach programs, events, and initiatives.
• Act as a liaison between the organization and community stakeholders, including residents, local businesses, government officials, and nonprofit organizations.
• Coordinate logistics for community events, such as securing venues, arranging catering, and managing event promotion.
• Conduct research on community issues, needs, and trends to inform the development of outreach strategies and initiatives.
• Maintain databases of community contacts, partners, and resources.
• Represent the Council District 9 office at events and engagements.
• Other duties as assigned
REQUIREMENTS TO FILE
Requirements to file:
• High school diploma or equivalency is required.
• Flexibility to work weekends and evenings as needed.
• Minimum of (2) years' experience working with a culturally and ethnically diverse constituency for either a non-profit or government agency.
• A valid California Driver License is required and reliable transportation to successfully fulfill the duties of the position.
Desirable Qualifications:
• Bachelor's degree from an accredited college or university OR 4 years of equivalent experience in communications, political science, public policy or related field
• Experience with policy analysis and research
Successful candidates will demonstrate:
• Genuine desire to help the community.
• Ability to listen, motivate and organize.
• Prioritize multiple assignments and execute tasks in a timely manner
• Respond promptly to both internal and external communications
• Excellent verbal and written communication.
• A strong work ethic and demonstrated ability to manage complex tasks and prioritize competing demands to meet deadlines.
SELECTION PROCEDURE
This recruitment closes on Thursday, March 14, 2024 at 4:30pm. To be considered for this opportunity, applicants must submit an online application Incomplete applications or applications that do not clearly meet the minimum requirements will not be considered. The Chief of Staff anticipates inviting a smaller group of finalists for interviews shortly after the recruitment closes. An appointment will be made following the completion of a thorough reference and background investigation.
This position is an exempt, at-will position. The incumbent will not accrue any civil service tenure or contractual employment rights in such position. The Legislative Aide is appointed by, and serves at the pleasure of the Council Office, and may be removed without cause.
The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting
The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-4102.
In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.
Employee Benefits
The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:
Location : City of Long Beach, CA
Job Type: Unclassified - Part-Time, Seasonal
Job Number: FY24CD9SCH
Department: Legislative Council District 9 - Unclassified
Opening Date: 02/29/2024
Closing Date: 3/14/2024 4:30 PM Pacific
DESCRIPTION
DESCRIPTION:
Councilmember Dr. Ricks-Oddie is recruiting a Legislative Scheduler (Legislative Aide Non-Career) who is self-motivated, detailed, and a team player who cares about District 9 and the city of Long Beach. Reporting to the Chief of Staff, this role involves supporting office operations, including scheduling, communications, casework, and coordinating district events.
The District 9 team emphasizes diligence, flexibility, and collaboration to foster a thriving City of Long Beach. Candidates should exhibit a team-focused mindset, strong work ethic, follow-through, and task management skills. Flexibility to work evenings and weekends is required.
ABOUT COUNCILMEMBER RICKS-ODDIE:
Councilmember Dr. Ricks-Oddie was elected to the Long Beach City Council in November 2022. She is a statistician by profession and an epidemiologist by trade. For over a decade Councilmember Dr. Ricks-Oddie has lived with her husband Keith and their two children in the Deforest Park Neighborhood in North Long Beach. She has spent that time practicing civic leadership in Long Beach, serving on the DeForest Park Neighborhood Association Board, North Long Beach Neighborhood Alliance, Uptown Property and Business Improvement District, Citizens Police Complaint Commission, and the Long Beach Planning Commission as chair.
Councilmember Dr. Ricks-Oddie is focused on quality-of-life priorities that protect our residents, strengthen our neighborhoods, and help our community thrive. Prior to serving as councilmember, she helped lead the cities Health Equity outreach and focus groups associated with Framework for Racial Reconciliation that is currently administered through the Long Beach Office of Equity.
EXAMPLES OF DUTIES
• Manage and maintain calendar for Council District 9, ensuring accuracy and consistency.
• Serve as the primary point of contact for scheduling inquiries and requests, responding promptly and professionally.
• Communicate schedule changes and updates to relevant parties in a timely manner.
• Collaborate with other team members to streamline scheduling processes and improve efficiency.
• Prepare meeting materials, agendas, and briefing documents as needed.
• Monitor legislative deadlines and assist in prioritizing tasks to meet legislative goals.
• Maintain confidentiality and discretion when handling sensitive information.
• Respond to inquiries and requests from community members and stakeholders in a timely and professional manner.
• Prepare written materials, including newsletters, press releases, and social media posts, to communicate with community members and stakeholders.
• Assist in planning, organizing, and executing community outreach programs, events, and initiatives.
• Act as a liaison between the organization and community stakeholders, including residents, local businesses, government officials, and nonprofit organizations.
• Coordinate logistics for community events, such as securing venues, arranging catering, and managing event promotion.
• Conduct research on community issues, needs, and trends to inform the development of outreach strategies and initiatives.
• Maintain databases of community contacts, partners, and resources.
• Represent the Council District 9 office at events and engagements.
• Other duties as assigned
REQUIREMENTS TO FILE
Requirements to file:
• High school diploma or equivalency is required.
• Flexibility to work weekends and evenings as needed.
• Minimum of (2) years' experience working with a culturally and ethnically diverse constituency for either a non-profit or government agency.
• A valid California Driver License is required and reliable transportation to successfully fulfill the duties of the position.
Desirable Qualifications:
• Bachelor's degree from an accredited college or university OR 4 years of equivalent experience in communications, political science, public policy or related field
• Experience with policy analysis and research
Successful candidates will demonstrate:
• Genuine desire to help the community.
• Ability to listen, motivate and organize.
• Prioritize multiple assignments and execute tasks in a timely manner
• Respond promptly to both internal and external communications
• Excellent verbal and written communication.
• A strong work ethic and demonstrated ability to manage complex tasks and prioritize competing demands to meet deadlines.
SELECTION PROCEDURE
This recruitment closes on Thursday, March 14, 2024 at 4:30pm. To be considered for this opportunity, applicants must submit an online application Incomplete applications or applications that do not clearly meet the minimum requirements will not be considered. The Chief of Staff anticipates inviting a smaller group of finalists for interviews shortly after the recruitment closes. An appointment will be made following the completion of a thorough reference and background investigation.
This position is an exempt, at-will position. The incumbent will not accrue any civil service tenure or contractual employment rights in such position. The Legislative Aide is appointed by, and serves at the pleasure of the Council Office, and may be removed without cause.
The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting
The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-4102.
In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.
Employee Benefits
The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:
- Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% @55 for "Classic" members and 2%@62 for new members as defined by PEPRA. Subject to employee contribution. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security.
- Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected.
- Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000.
- Disability Insurance: City-paid short-term and long-term disability insurance.
- Management Physical: Annual City-paid physical examination.
- Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service.
- Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year.
- Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits.
- Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion.
- Transportation Allowance: $450 per month.
- Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). City contributes 1% of employee's base pay to the employee's 401(a) plan; effective September 30, 2022, the City will contribute 2% of employee's base pay to the employee's 401(a) account. Employees may opt to contribute up to the IRS annual limits as well.
- Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses.
- Flexible/Hybrid Work Schedule: Available (subject to City Manager approval).
- Paid Parental Leave: After six (6) months of City employment; up to 30 calendar days (160 hours) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).
