Legal Compliance Assistant

ROLE SUMMARY: Provide compliance and risk support to accounting on behalf of the Company. Areas of focus are insurance, federal compliance in agency requests & IRS tax payments, state filings/tax payments and various workers compensation & payroll audits. Safeguarding company assets through strong internal controls and process improvement/documentation.

DUTIES AND RESPONSIBILITIES

• INSURANCE / RISK MANAGEMENT
  1. Annual insurance renewals
  2. Serve as conduit between Insurance Broker and Operating Company for Claims
  3. Provide guidance to Field re: areas of remediation from Insurance Field audits
  4. Gather various data points for Field Auditor on insured assets, claims, insurance coverage
  5. Stand up and execute Builder’s Risk coverage; maintain asset listing
  6. Annually review auto/vehicle list for retired assets, new assets and correct insurance allocation to the correct Operating Company
  7. Real Estate Owned (REO) – maintain & communicate the ‘owned’ portfolio across various operating companies; communicating w/ Manager periodically to align external Insurance broker
  8. Communicate w/ Insurance Broker re: adding/deleting insured assets throughout the year

• STATE COMPLIANCE (Department of Revenue and Secretary of State)
  1. File, pay, track/monitor variety of Tax initiatives for various corporate & family-owned legal entities with various States (Franchise Tax, Annual Return, Sales & Use Tax, Partnership Tax, Business Registration, etc). Emphasis on the State of WI.
  2. Ensure annual final or estimated tax payments and quarterly estimated payments are paid timely and accurately for various LLC entities

• FEDERAL COMPLIANCE
  1. Compile information from a variety of sources in support of the various mandatory federal filings across legal entities from U.S. Department of Commerce, Labor, Treasury, etc)
  2. Assist VP of Accounting in building a sustained annual structure for the close-out of the annual financials, submission to 3rd party tax preparers and the monitoring of the filing & acceptance of tax returns
  3. Ensure annual final or quarterly estimated tax payments are paid timely and accurately for various LLC entities and the core Operating Entities

• AUDIT
  1. 401(k) – support Leadership in the gathering of data for the completion of the annual audit
  2. Payroll Audits for Insurance & Workers Compensation – facilitate gathering data for the annual audit amongst the main Operating Companies
  3. As needed, compile data and historical transactions for external audit requests

• OTHER
  1. Examine, document, and analyze existing policies and procedures, researching alternative opportunities, developing more effective and efficient processes. Function as a positive change agent.
  2. Assist VP of Accounting in executing Special Projects to support the Accounting Department or as directed by Leadership & Ownership group

QUALIFICATIONS:

• Bachelor’s degree in accounting from a 4-year college/university or business experience equivalent
• +5 years related real estate, property management, corporate, accounting experience
• Above average Microsoft Excel or Database management
• Excellent written and oral communication skills; drives clear direction
• Strong organizational, problem-solving, and analytical skills
• Ability to manage priorities and workflow while maintaining diligence
• Ability to work independently and as a member of team dynamic
• Exposure to variety of software (i.e., Microsoft Office/Teams, AppFolio, Jonas, RealPage, Great Plains, TM1, Blackline, DocuSign, Adobe, Egnyte, JDE, NetSuite, etc)

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bear Real Estate Group is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.