Legal Assistant

A law firm in New Jersey is actively seeking an experienced and versatile professional to join their staff as their new Legal Assistant.
Responsibilities:
The Legal Assistant will:

• Transcribe and proofread legal documents, memos, and correspondence
• Adeptly e-file documents with the court
• Process third party and vendor invoices
• Open mail and scan to appropriate electronic file
• Scan, copy and fax legal documents in a timely manner
• Answer phone calls, take notes/messages and redirect calls when appropriate
• Schedule and confirm meetings as needed
• Send out trial notices to client, expert, witnesses and update/maintain trial calendar
• Prepare and serve subpoena
• Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders to the Attorney
• Keep track of all experts in a particular case
• Handle follow-ups (for records, subpoenaed info, meetings, expert reports, etc.)

Qualifications:

• 3+ years of experience as a Legal Secretary / Assistant in plaintiff personal injury firm.
• Superior written and oral communication skills
• Experience with legal documents and legal terminology
• Strong understanding of litigation management software systems
• Experience using dictation and transcription software
• Knowledge of online court filing systems
• Microsoft Office proficient
• Solid problem solving and time management skills
• Great interpersonal skills
• Excellent communication skills (written and verbal)
• Strong attention to detail
• Highly organized

Desired Skills:

• Working knowledge of Smart Advocate
• Familiarity with Medical terminology