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Form of workLegal Assistant (Construction)
About Boyd & Jenerette:
Boyd & Jenerette is an experienced, forward thinking and diverse civil litigation law firm that represents public and private business organizations as well as insurance companies in litigation and transactional matters. Our mission is to change the way defense firms do business.
Position Summary:
The Legal Assistant will support attorney(s) with administrative tasks, prepare and organize legal documents, schedule and calendar management, communicate with opposing counsel, court personnel and clients.
Location & Commitments:
- Practice Area / Department: Insurance Defense (Construction)
- Status: Full-time / Non-Exempt
- Work Schedule: Monday to Friday; 8 hours per day / 40 hours per week.
- Work Location: In-office training in our Maitland office, hybrid schedule after successful training period.
Responsibilities:
- Draft correspondence, pleadings, contracts, and varied other documents.
- Organize client conferences & attorney meetings.
- Schedule hearings with judicial assistants (including contact with opposing counsel, court reporter, and preparing notice).
- Schedule couriers, court reporters, expert witnesses & other special functions.
- Prepare expense reports and check requests through accounting.
- Maintain attorneys' calendars by planning and scheduling conferences, teleconferences, depositions.
- Manage attorneys daily calendar items and prepare each for meetings & hearings.
- Maintain attorneys' Outlook email.
- Case Screening / Origination
- Prepare documentation to run an initial conflict check.
- If conflict clears, prepare necessary documentation (including follow-through).
- Investigation
- Assist in the process by scheduling meetings and telephone conferences on behalf of attorneys.
- Perform LEXIS searches (as necessary).
- Maintain a reliable and accurate filing system for electronic documents.
- Locate process servers and/or Sheriff's Offices in all areas of the US for service of process.
- Pleadings
- File pleadings with state and federal court through e-Filing.
- File all pleadings electronically with the necessary court system and assure the filed pleadings are copied to Worldox.
- Discovery
- Prepare discovery documents and notices of filing, including interrogatories, requests for production, and admissions.
- Calendar response dates for all discovery.
- Organize produced documents in Worldox.
- Pretrial
- Prepare and proofread briefs and other pleadings.
- Ensure that all documents are properly formatted and in compliance with court rules.
- Coordinate preparation of exhibits and witness lists with paralegal.
- Sometimes arrange travel and accommodations for attorneys.
- Additional responsibilities
- Reconcile each attorney's monthly business file report.
- Review and email or US Mail each attorney's monthly client billing statements.
- Receive and review ECF emails from courts.
- Remain responsible for managing attorney billing and compliance with client and firm guidelines.
- Maintain task lists for attorneys to ensure client guidelines and court-mandated deadlines are followed.
- Performs other duties as assigned.
Requirements & Competencies:
- At least 2 years of experience in a similar role.
- Excellent verbal and written communication skills.
- Proficient with Microsoft Office Suite (Outlook, Word, Excel).
- Organized with attention to detail.
- Basic understanding of court and administrative proceedings and documentation.
- Basic understanding of lawsuit summaries, litigation files, and proper maintenance of all legal records.
- Proficiency in administrative tasks.
- Works well in a team environment.
- Regular and reliable attendance is an essential function of this job.
Work Environment:
The ability to perform the following physical activities are necessary in the performance of this job: Sit and use a computer for long periods of time; use a computer to accomplish the duties of the position (including typing and seeing); read and write in English; think strategically, communicate expectations, and establish priorities.
Physical Demands:
The physical demands and work environment characteristics described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. The above job description is not an exhaustive list of duties, responsibilities, and skills of the position. Incumbents will follow any other instructions and perform other related duties assigned by their supervisor.
Benefits:
The firm offers a generous benefits package along with compensation based on experience level and client orientation.
