Legal Administrative Assistant

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm.
Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.
Carlton Fields is seeking a Legal Administrative Assistant for its Hartford office.
This is an opportunity to become an integral member of a team of attorneys and staff in handling a wide array of administrative tasks in the commercial real estate practice area.
Qualifications:

• Candidate will have a minimum of five to seven years of real estate/transactional experience.
• Must demonstrate professionalism, confidentiality, initiative, flexibility, organizational skills, client service skills and the ability to be proactive.
• Must possess mastery of Microsoft Word and Outlook.
• Experience with Microsoft Excel and document management systems is preferred.
• Ability to multi-task and prioritize tasks in an accurate and efficient manner based on business needs is essential.
• Must demonstrate strong work ethic and ability to anticipate the needs of attorneys and paralegals.
• Must be dependable, thorough and possess the ability to work independently.
• Strong communication, interpersonal, teamwork and customer service skills, and ability to interact effectively with all levels of management and staff and a variety of external entities including clients and prospective clients of the Firm.

Duties of the position include, but are not limited to:

• Assisting attorneys in preparing, proofreading and revising documents
• Assisting paralegals and attorneys in the closing transaction process through completion, including being proactive in following up on outstanding closing matters with title company, client or other counsels.
• Maintaining files and records electronically and via traditional means.
• Preparing closing binders in accordance with client requirements.
• Submitting client business intake and conflicts requests.
• Time entry, client billing and submission of expense statements, vendor invoices and sponsorship forms.

Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. Please click here to view the EEO is The Law poster and supplement. We also participate in the E-Verify program. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing careers@carltonfields.com. When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation.