Lead Project Administrator

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UOP, a Honeywell company headquartered in Des Plaines, Illinois, is a leading international licensor of processing technology and supplier of engineering services, catalysts and adsorbents, equipment, specialty materials and digital solutions for the global refining, gas processing and petrochemical industries. With more than a century of leadership in hydrocarbon processing technologies, UOP has led six revolutions in technology that transformed our industry. For more information visit www.uop.com.
We are seeking a Project Administrator to join our team and play a crucial role in the successful execution of our projects. As a Project Administrator, you will be accountable for a wide range of tasks, some of which include providing administrative assistance, maintaining project documentation, facilitating communication among team members, and ensuring the smooth execution of project tasks. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills. 
Responsibilities 

Edit documents as necessary for Project Manager review and approval using various editing software such as Microsoft Word/Excel, Adobe, and Bluebeam.
Coordinate meetings and capture minutes to ensure effective communication and documentation of key decisions.
Coordinate with Project Managers to establish project-specific communication plans and processes.
Develop and maintain a communication matrix if requested.
Review and coordinate any customer correspondence requirements or specifications.
Create new project folders, utilizing standard templates, as required by the project manager.
Establish a customer specifications index with necessary hyperlinks.
Facilitate the movement of documents from proposal folders to project folders.
Interface with the Expeditor to expedite stakeholders for necessary documentation submission to document control.
Create installation, operation, and maintenance (IOM) manuals per project specifications in partnership with project stakeholders.
Coordinate with Document Control for documentation required for the computation of manufacturing data books (MDB).
Assemble MDB and IOM per customer requirements in electronic format, utilizing interactive formatting for enhanced searchability and review.
Coordinate the review and approval process of MDB and IOM with project stakeholders.
Coordinate any translation requirements of documents with Project Manager and stakeholders.
Assist the Project Manager as necessary with the creation of spare parts lists.
Track project standard documents, including updates when necessary.
Assist the project manager in tracking lessons learned.
Maintain and update the Project Rolling Action Item List (RAIL) as required by the project manager.

YOU MUST HAVE

1+ years' experience in a project support or administrative role.
WE VALUE

High School Diploma
Ability to multitask and work collaboratively in a team environment.
Strong working knowledge of Microsoft Suite.
Strong written and verbal communication skills.
Knowledge and comprehension of manufacturing processes.
Experience using SharePoint preferred.
Inclusion and Diversity (I&D) is a foundational principle at Honeywell, both because it's the right thing to do and because it is a fundamental enabler for our business. We actively recruit, develop and retain talent from diverse backgrounds and cultures who bring different experience, perspectives, abilities and ideas. We foster an inclusive environment in which all employees feel valued, respected and accepted.
 
Inclusion and Diversity is more than a commitment to us, it is the way we work.
Additional Information

• Category: Business Management
• Location: 50 E Algonquin Rd, Des Plaines, IL 60017-5016 USA
• Nonexempt

Global (ALL)