Laboratory Operations Specialist

Title: Laboratory Operations Specialist

Location: Upper East Side

Org Unit: PGD Lab

Work Days:

Exemption Status: Non-Exempt

Salary Range: $31.98 - $39.29

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position SummaryUnder supervision, provides administrative, secretarial, research and clinical support for the laboratoryJob Responsibilities

• Ensures compliance with regulatory audits/inspections and/or internal reviews. Develops and recommends corrective action plans to address deficiencies identified. May serve as liaison to audit team(s) during on-site visits.
• Maintains inventory of supplies, equipment and/or reagents. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control.
• Negotiates prices with external vendors for the purchase of equipment and places orders for all equipment.
• Ensures that facilities and equipment are in optimal and proper working condition. Coordinates preventative maintenance and repairs as needed. May perform minor repairs if qualified and as needed. May advise on upgrades for performance enhancements.
• Reviews and reconciles accounts, financial transactions, documentation and/or financial reports. Investigates and corrects discrepancies. Escalates issues as needed.
• Responsible for disbursement/reimbursement activities as needed.
• Ensures that laboratory staff training and certification requirements are fulfilled.
• Ensures that all guidelines are followed for lab safety.
• Oversees building service activities related to the laboratory (locksmiths, painting, engineering requests, etc.). Oversees laboratory work orders to successful completion.
• May develop, maintain and/or disseminate departmental or functional specific policies and procedures. May also be responsible for maintaining a departmental standard operating procedures (SOP) manual if available.
• Responsible for procurement activities related to goods, services, and/or equipment as needed.
• Serves as the assistant to the laboratory director. Drafts correspondence and recommendation letters; maintains laboratory director's schedule; handles travel and hotel arrangements.
• Processes expenditure reports and reimbursement associated with laboratory personnel, including business travel, business meetings and lectures.
• Prepares all correspondence and applications related to IRB and IACUC submissions, amendments and renewals.
• Assists laboratory staff with inquiries related to access to the laboratory and systems.
• Assists in the compilation of literature, presentation materials and statistical data, for academic slide generation, lectures and academic publications.
• Performs literature searches relevant to ongoing research projects.
• Responsible for the organization of fellowship interviews.
• Processes volunteer forms.
• Coordinates paperwork related to new hires, terminations, academic appointments and human resources related issues.
• Responsible for obtaining staff timesheets and ensuring they are completed correctly for entry into the payroll system.
• Responsible for organizing departmental activities and events.
• Generates reports for analysis.

Education

• High School Diploma

Experience

Approximately 3-5 years of prior administrative support experience

Knowledge, Skills and Abilities

• Excellent communication skills (both verbal and written).
• Demonstrated organizational skills and ability to pay close attention to detail.
• Professional demeanor with strong presentation and customer service skills.

Licenses and Certifications

Working Conditions/Physical DemandsStandard office and laboratory space

Weill Cornell Medicine is a comprehensive academic medical center that is committed to excellence in patient care, scientific discovery, and the education of future physicians and scientists in New York City and around the world. Our doctors and scientists - faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization - are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, NewYork-Presbyterian Hospital/Brooklyn Methodist Hospital, NewYork-Presbyterian Hospital/Westchester Behavioral Health Center, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do. Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.

Job Type: Full-time

Pay: $31.98 - $39.29 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Holidays
• Monday to Friday

Work Location: In person