K-12 Registrar

Job Summary:

To provide the necessary clerical responsibilities required for the administration of the school system in order to assure the smooth, efficient operation of the school office. Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals from the campus.

Essential Functions:

• Maintain confidentiality per FERPA standards.
• Maintain confidentiality of information.
• Fill in for receptionists as needed.
• Maintain files for all school business.
• Perform general tasks such as making copies, delivering papers/mail to staff mailboxes, answering phones and delivering message as necessary.
• Checking students in and out of school.
• Enroll new students throughout the school year. This involves handing out and explaining paperwork, contacting the bus barn/transportation in regards to bus routes if needed, inputting all information into the computer system as well as contacting other schools for needed information.
• Coordinate the ordering and distribution of all graduate materials.
• Assist campus administration and counselors with the preparation of reports and student data information.
• Greet families and take care of enrollment process for new students.
• Update enrollment information for every student at the beginning of each school year.
• Maintain all pertinent student records.
• Copy and mail records for students transferring out of EdKey, and updating their status in computer system.
• Other duties as Assigned.

Other functions of the job include but are not limited to the following:

• Demonstrate preparation and skill in working with students and families from diverse cultural, economic and ability backgrounds.
• Strong organizational, communication and interpersonal skills.
• Basic math skills.
• Ability to use personal computer and software to develop or maintain spreadsheets and databases and do word processing.

Start Date: Immediately
Full-Time

Required Qualifications:

• IVP Fingerprint Clearance card required
• High School Diploma or GED
• Three years of clerical experience and previous experience an education setting preferred

Education

Required

• High School or better

Preferred

• Some college or better

Licenses & Certifications

Required

• IVP

Behaviors

Preferred

• Innovative: Consistently introduces new ideas and demonstrates original thinking
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Team Player: Works well as a member of a group

Motivations

Preferred

• Self-Starter: Inspired to perform without outside help
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization