It Budget Analyst

Title: IT Budget Analyst
Agency: Northern VA Community College
Location: Fairfax (City) - 600
FLSA: Exempt
Hiring Range: $70,000 - $80,000
Full Time or Part Time: Full Time
Additional Detail
Job Description:
General Description:
This position manages multiple budgets and performs critical IT procurement tasks. Overarching duties includes purchasing, account reconciliation, maintaining a college-wide software catalog, financial analysis and forecasting.
Duties and Tasks:

• Budget management tool is organized and accessible to IT procurement team
• Budget is reconciled on a weekly or bi-monthly basis
• Hardware and/or software requests are submitted within 2 business days of identified need
• Requests for expediated orders are executed within the requested timeframe
• eVA receiving is requested within 3 business days of order delivery, invoicing, or completion of work, whichever comes last
• Payment processing is requested within 1 business day of eVA receiving
• Responds promptly to vendor inquiries regarding payment or order specs
• Communicates with VCCS, SSC and other agency contacts promptly and professionally
• Reports and presentations are clear, concise, accurate, and completed by the communicated deadline
• Software catalog is updated monthly and includes required purchasing, contractual and subscription information to sufficiently respond to audit and/or security requests
• Audits responses are submitted in within the requested timeframe
• Input and assistance is provided as needed and when requested
• Work with IT procurement team to modify college IT procurement process as needed in response to relevant regulatory or policy changes
• Provide input and assist in workflow creation and procurement-related process improvements, such as IT policies and procedures, eform development, data collection and presentation, and work distribution within a team environment
• Consolidate and organize
• Review relevant state, VCCS and college policies and regulations annually to ensure agency compliance in IT procuremen
• Staff and faculty have a better understanding of IT purchasing policies and processes
• Issues and inquires and addressed and resolved in a timely manner
• Procurement or budget-related inquires and/or issues are appropriately escalated when necessary
• Quotes are provided to staff and faculty within 1 business day of receipt from vendor
• Order delivery and eVA receiving status is communicated to staff and faculty within 2 business days of delivery/receiving
• Assist and educate college staff and faculty on IT purchasing policies and processes as needed
• Respond to staff and faculty requests for information or resolution regarding procurement or budget-related inquires and/or issues
• Escalate procurement or budget-related inquires and/or issues to college IT leadership or SSC as needed
• Request IT equipment quotes for staff and faculty
• Maintain communicate with staff and faculty on order delivery and eVA receiving status

Minimum Qualifications:
KSAs

• Knowledge of state and VCCS (Virginia Community College System) procurement policies and regulations
• Ability to learn and adopt new technology quickly
• Proactive and prepared to suggest and implement operational efficiencies as needed
• Ability to manage a heavy workload, concurrently working on multiple tasks and meeting deadlines
• Ability to read, interpret, and explain procurement policies and procedures
• Demonstrated ability to troubleshoot and resolve complex technical issues.
• Excellent communication, motivational and interpersonal skills.
• Highly adaptable individual with demonstrated ability to manage multiple priorities in a fast-paced environment.
• Ability to apply strategic thinking and demonstrate understanding of business needs
• Ability to communicate with all organizational levels, including senior management
• Ability to make decisions guided by policies and procedures, strategic plans, and/or operational needs with limited guidance.
• Ability to work both independently and in a team environment
• Attention to detail with strong organizational skills.
• Demonstrate a willingness to cross-train, and be cross-trained, in other roles/duties.
• Demonstrated problem analysis and problem resolution at a functional level.
• Demonstrated skills in problem resolution, data collection, and decision-making.
• Excellent customer-focused interpersonal communication (oral and written) skills.
• Strong customer orientation and attention to quality of service.
• Support a culture and reputation for excellence

Required Qualifications

• Experience in accounting, financial services and/or budget management
• Experience in procurement processes and contract management
• Experience in data collection, analysis and reporting
• Experience using Microsoft Office 365, Microsoft Teams, PeopleSoft (AIS) and eVA for government procurement and reporting

Preferred Qualifications:
Additional Considerations:

• VCA (Virginia Contracting Associate) Certification
• Some experience working in a higher education setting