It Budget Analyst

Posting Details
Posting Summary
Working Title
IT Budget Analyst
Role Title
Finan Svcs Spec I
Role Code
19031-FP
FLSA
Exempt
Pay Band
04
Position Number
28000628
Agency
Northern VA Community College
Division
NV280-VP of College Computing
Work Location
Fairfax (City) - 600
Hiring Range
$70,000 - $80,000
Emergency/Essential Personnel
No
EEO Category
A-Official or Administrator
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Yes
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday through Friday 8:30 am to 5 pm. Position is telework eligible for
more than 2 days a week following successful completion of
probationary period.
Sensitive Position
No
Job Description
General Description:
This position manages multiple budgets and performs critical IT procurement tasks. Overarching duties includes purchasing, account reconciliation, maintaining a college-wide software catalog, financial analysis and forecasting.
Duties and Tasks:

• Budget management tool is organized and accessible to IT procurement team
• Budget is reconciled on a weekly or bi-monthly basis
• Hardware and/or software requests are submitted within 2 business days of identified need
• Requests for expediated orders are executed within the requested timeframe
• eVA receiving is requested within 3 business days of order delivery, invoicing, or completion of work, whichever comes last
• Payment processing is requested within 1 business day of eVA receiving
• Responds promptly to vendor inquiries regarding payment or order specs
• Communicates with VCCS, SSC and other agency contacts promptly and professionally
• Reports and presentations are clear, concise, accurate, and completed by the communicated deadline
• Software catalog is updated monthly and includes required purchasing, contractual and subscription information to sufficiently respond to audit and/or security requests
• Audits responses are submitted in within the requested timeframe
• Input and assistance is provided as needed and when requested
• Work with IT procurement team to modify college IT procurement process as needed in response to relevant regulatory or policy changes
• Provide input and assist in workflow creation and procurement-related process improvements, such as IT policies and procedures, eform development, data collection and presentation, and work distribution within a team environment
• Consolidate and organize
• Review relevant state, VCCS and college policies and regulations annually to ensure agency compliance in IT procuremen
• Staff and faculty have a better understanding of IT purchasing policies and processes
• Issues and inquires and addressed and resolved in a timely manner
• Procurement or budget-related inquires and/or issues are appropriately escalated when necessary
• Quotes are provided to staff and faculty within 1 business day of receipt from vendor
• Order delivery and eVA receiving status is communicated to staff and faculty within 2 business days of delivery/receiving
• Assist and educate college staff and faculty on IT purchasing policies and processes as needed
• Respond to staff and faculty requests for information or resolution regarding procurement or budget-related inquires and/or issues
• Escalate procurement or budget-related inquires and/or issues to college IT leadership or SSC as needed
• Request IT equipment quotes for staff and faculty
• Maintain communicate with staff and faculty on order delivery and eVA receiving status

Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
KSAs

• Knowledge of state and VCCS (Virginia Community College System) procurement policies and regulations
• Ability to learn and adopt new technology quickly
• Proactive and prepared to suggest and implement operational efficiencies as needed
• Ability to manage a heavy workload, concurrently working on multiple tasks and meeting deadlines
• Ability to read, interpret, and explain procurement policies and procedures
• Demonstrated ability to troubleshoot and resolve complex technical issues.
• Excellent communication, motivational and interpersonal skills.
• Highly adaptable individual with demonstrated ability to manage multiple priorities in a fast-paced environment.
• Ability to apply strategic thinking and demonstrate understanding of business needs
• Ability to communicate with all organizational levels, including senior management
• Ability to make decisions guided by policies and procedures, strategic plans, and/or operational needs with limited guidance.
• Ability to work both independently and in a team environment
• Attention to detail with strong organizational skills.
• Demonstrate a willingness to cross-train, and be cross-trained, in other roles/duties.
• Demonstrated problem analysis and problem resolution at a functional level.
• Demonstrated skills in problem resolution, data collection, and decision-making.
• Excellent customer-focused interpersonal communication (oral and written) skills.
• Strong customer orientation and attention to quality of service.
• Support a culture and reputation for excellence

Required Qualifications

• Experience in accounting, financial services and/or budget management
• Experience in procurement processes and contract management
• Experience in data collection, analysis and reporting
• Experience using Microsoft Office 365, Microsoft Teams, PeopleSoft (AIS) and eVA for government procurement and reporting

Additional Considerations
Additional Considerations:

• VCA (Virginia Contracting Associate) Certification
• Some experience working in a higher education setting

Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
n/a
Posting Detail Information
Posting Number
CLS_2721P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
01/10/2024
Job Close Date
01/24/2024
Open Until Filled
No
Agency Website
www.nvcc.edu
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800- 552-5019.
Additional Information
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA's commitment to inclusive excellence, please visit our website.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.
We strive to ensure our employees have the tools and development opportunities to support and promote NOVA's mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu.
The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA's Annual Security Reports.
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
https://jobs.vccs.edu/postings/69229