Ip Legal Secretary

Adams & Martin has partnered with a well respected Intellectual Property Law Firm in Orange County who is seeking a Patent Prosecution Legal Secretary. This Patent Prosecution Legal Secretary will play a key role in preparing, filing, and overseeing the process of patent applications with the US Patent and Trademark Office (USPTO), as well as managing submissions to the US Copyright Office and collaborating with international Patent and Foreign Associates.

The ideal Patent Prosecution Legal Secretary should have a solid background in PCT and foreign filings, along with a comprehensive understanding of all PCT filing regulations and deadlines.

Key Job Duties:

• Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports.
• Drafts and formats correspondence for client-related matters. Performs word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work, as needed. This includes proofreading and redlining work for accuracy - copy, format, etc.
• Preparation of prosecution filings for review and approval by attorneys/agents (including preparation of IDSs, terminal disclaimers, restriction requirements, shell amendments, etc.).
• Handles filing of all Foreign/U.S. applications through PCT Easy/EFS Web and keeping up with upgrades relating to electronic filing systems.
• Monitors client files and deadlines in PAIR and Pattsy Wave.
• Preparation and filing of assignment recordation on-line with the USPTO.
• Calculates filing cost estimates.
• Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work.
• Maintains physical and electronic files, contacts, and maintains dockets of matters for attorney.
• Handles incoming and outgoing mail.

Program Knowledge & Qualifications:

• Three to five years of experience as a Patent Prosecution Legal Secretary and possess a strong working knowledge of U.S. Patent and Trademark rules, processes and procedures.
• Must be knowledgeable in the following IP related technologies: PCT Easy, EFS Web, PAIR, Pattsy Wave, PatentHunter, CIP - Patent Annuity Service, USPTO, WIPO and Espace.net websites.
• Must have working knowledge and experience with the following or similar technology and applications: DeskSite; Chrome River; Elite 3E, Net Docs.

Annual Salary: $85-95K (based on experience and tenure) For immediate consideration, please email your resume to MJ Gillette,

All qualified applicants will receive consideration for employment without regard torace, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.