Job Description
The Customer Operations Intern will focus on the review and audit of company assets and assist in interactions between all internal departments and clients to ensure world-class customer service and proactive asset management.
Customer Reconciliation 40%
- Develop the annual audit plan considering contractual requirement and cyclical coverage to include weekly and monthly inventory reconciliation, planning & executing annual audit, analysis of audit outcome, post audit review, adjustments, and corrective actions needed.
- Complete ad-hoc analysis as required
- Coordinates all stock audits scheduling with third parties and customers
- Collaborate with Sales to establish business case to support in strategic decisions associated with lost equipment write-offs and/or billing.
- Manage the reporting hold process to ensure timely & accurate customer reporting practices.
Customer Service Excellence 40%
- Develop deep relationships with key customers by gaining a comprehensive understanding of the customer, their business needs and trends to evaluate customers packing needs, anticipating and managing orders, identifying opportunities to improve service, and improve asset (crate) turns.
- Proactively manage customer orders and make recommendations as needed based on inventory availability and transportation capabilities
- Provide customers with strong product knowledge and specifications.
- Collaborate with sourcing, asset management, transportation, finance, warehousing operations, sales, and service centers to resolve issues regarding quality, complaints, returns, billing and overall service and ensure customer receives prompt resolution.
- Resolve service failures, manage ETA/PO schedule and help implement processes for continual improvement.
- Ensure customer receives proper IFCO on-boarding information regarding order process, reporting, label compliance, billing and returns.
Reporting & Analysis 20%
- Create presentations for quarterly business reviews and present information to customers
- Maintain daily/monthly and ad hoc reporting requirements.
- Create and establish RPC forecast with CMI tools, utilize SAP and CMI tools to recognize trends and assess impact to forecast and order decisions.
- Conduct CMI customer reviews to correct, sustain and improve delivery and inventory performance using CMI reporting tools on delivery, inventory and sales.
- Accurately maintain customer database and special instructions
- Act as Subject Matter Expert in IFCO reporting systems, EDI, MyIFCO, processes and environments.
- Lag Adjusted Flow Through Ratio (LAFTR)
- Days on Hand
- Timely and accurate customer reporting and compliance
- Audit and account reconciliation closure
- Customer Inventory levels, excessive errors, returns and complaints.
- Development and fostering of productive relationships, both internally and externally
- Accurate and timely communications and follow-up
Annual Revenue Budget: N/A
Countries: 3 (US, Canada, Mexico)
Number of Staff (direct): 0
Number of Staff (indirect): 0
Total (FTE): 0
The position will contribute in the decision making process regarding customer service, order management, customer reconciliation and hold process as guided by department processes and policies.
- Dealing with shifts in priorities based on immediate business requirements
- Time management
- Ambiguity
- Customer cooperation and compliance
- Working across North American time zones
- Occurrence of off-shift hours in order to accommodate West Coast clientele and sales reps and periodic coverage for the Customer Service Emergency Services program
- Travel as needed
Internal
External
Pooling, Transportation, Finance, Asset Management, Warehousing Operations, Sales, and Service Centers
RPC customers
- Bachelor’s degree preferred
- Strong Excel skills required
- SAP experience preferred
- Minimum 1 year of customer service experience required
- Knowledge of logistics, inventory, customer service, and transportation
- Experience in process development
- Strong written and verbal communication skills
- Knowledge of domestic geography
- Ability to work well in a team environment
- Analytical and problem-solving skills
- Proven planning and organizational skills with the ability to handle multiple priorities with time sensitive deadlines
- Computer literacy required, including proficiency in standard business applications included in Microsoft Office Suite
Required
Desirable
English
Spanish