Address
Form of workSalary : $66,569.00 - $81,872.00 Annually
Location : 800 College Ave, Weed
Job Type: Full-Time
Job Number: IDFA
Department: Student Services
Opening Date: 01/19/2024
Closing Date: Continuous
Description
INTERIM DIRECTOR, FINANCIAL AID
FIRST REVIEW FEBRUARY 5, 2024 - OPEN UNTIL FILLED
$5,547 - $6,823 MONTHLY
$66,569 - $81,872 ANNUALLY
40 HOURS PER WEEKUnder the direction of an administrator or manager, plans, organizes, manages, and directs the day-to-day operations, workflow, and activities of the Financial Aid Office; performs advanced analytical review related to advising on and packaging Financial Aid programs; oversees and coordinates technical and specialized resources based on emerging trends in student demographics and Financial Aid needs; oversees government agencies and organizations related to Financial Aid matters; participates in the determination of eligibility and awarding Financial Aid funds and grant resources; develops internal processes and comprehensive policies and procedures related to the area of assignment.
Key Duties & Responsibilities
DISTINGUISHING CHARACTERISTICS
The Director, Financial Aid demonstrates specialized knowledge of Financial Aid programs and grants to develop and implement student-centered and fiscally accountable services, student eligibility, and Financial Aid delivery; administers local, state, and federal student Financial Aid and grants processing and mandated reporting; develops and implements Financial Aid policies, procedures, and processes to ensure compliance with federal, state, and institutional regulations
ESSENTIAL RESPONSIBILITIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Essential responsibilities are designated by *.
Minimum Qualifications
EDUCATION AND EXPERIENCE:
DESIRABLE QUALIFICATIONS:
LICENSES AND OTHER REQUIREMENTS
Other Details
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this class.
Physical DemandsWhile performing the duties of this classification, employees are regularly required to sit or stand for extended periods of time; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel, operate personal computers and other standard office equipment; and reach with hands and arms; bend at the waist, kneel or crouch to file materials.
Specific vision abilities required by this job include close vision, ability to distinguish basic shades and colors and the ability to adjust focus.
Employees are frequently required to walk and stand and occasionally lift up to 25 pounds.
Mental Demands
While performing the duties of this classification, incumbents are regularly required to use written and oral communication skills; read and interpret data information, and documents; use math and mathematical reasoning; analyze and solve problems; learn and apply new information and skills; perform highly detailed work on multiple, concurrent tasks; use math and/or mathematical reasoning; perform highly detailed work under changing intensive deadlines on multiple, concurrent tasks; and interact with District administration, management, staff, students, vendors, the public, elected officials, and others encountered in the course of work, some of whom may be dissatisfied or disruptive.
Work Environment
The work environment described herein are representative of those an employee encounters while performing the essential functions of this classification. Incumbents in this classification may encounter frequent interruptions by college personnel, students, and the public.
Employees work under typical office conditions, with constant interruptions; noise levels may vary depending on activities of the office, division, or department.
The Americans with Disabilities Act (ADA) requires us to identify the essential (*) duties/functions of the position. We have indicated those duties with an (*)on the job description.
Selection Process
After the preliminary screening, selected candidates will be invited to the campus for an initial interview with the Search Committee. Videoconference interviews (in lieu of an in-person initial interview) will be offered. Candidates to be interviewed will be selected from applicants who most closely meet the minimum and desired qualifications. Meeting the minimum qualifications does not guarantee an interview. The Search Committee will recommend finalists to the Superintendent/President for a final interview.
The District reserves the right to re-advertise the position or to delay indefinitely filling of the position if it is deemed that applicants for the position do not constitute an adequate applicant pool or if funding is not available.
Conditions of Employment
Employees must satisfy all the pre-employment requirements prior to appointment that include, but are not limited to, tuberculosis clearance (EC 87408.6), fingerprint processing, and verification of their legal right to work in the United States. A pre-employment physical examination may be required.
Applicants requiring reasonable accommodations in completing the application or interview process must notify the Human Resources Office in advance.
College of the Siskiyous is an equal opportunity employer. The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities and Vietnam-era veterans. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry or political or organizational affiliation.
College of the Siskiyous is accredited by the Accrediting Commission for Community and Junior Colleges of the Western Association of Schools and Colleges.
The District offers a competitive benefits package including medical, dental and vision coverage to full time employees and qualified dependents. In addition, the District provides vacation, sick leave and paid holidays. The employee participates in CalPERS through District and employee contributions.
Location : 800 College Ave, Weed
Job Type: Full-Time
Job Number: IDFA
Department: Student Services
Opening Date: 01/19/2024
Closing Date: Continuous
Description
INTERIM DIRECTOR, FINANCIAL AID
FIRST REVIEW FEBRUARY 5, 2024 - OPEN UNTIL FILLED
$5,547 - $6,823 MONTHLY
$66,569 - $81,872 ANNUALLY
40 HOURS PER WEEKUnder the direction of an administrator or manager, plans, organizes, manages, and directs the day-to-day operations, workflow, and activities of the Financial Aid Office; performs advanced analytical review related to advising on and packaging Financial Aid programs; oversees and coordinates technical and specialized resources based on emerging trends in student demographics and Financial Aid needs; oversees government agencies and organizations related to Financial Aid matters; participates in the determination of eligibility and awarding Financial Aid funds and grant resources; develops internal processes and comprehensive policies and procedures related to the area of assignment.
Key Duties & Responsibilities
DISTINGUISHING CHARACTERISTICS
The Director, Financial Aid demonstrates specialized knowledge of Financial Aid programs and grants to develop and implement student-centered and fiscally accountable services, student eligibility, and Financial Aid delivery; administers local, state, and federal student Financial Aid and grants processing and mandated reporting; develops and implements Financial Aid policies, procedures, and processes to ensure compliance with federal, state, and institutional regulations
ESSENTIAL RESPONSIBILITIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Essential responsibilities are designated by *.
- Directs, plans, organizes, and supervises assigned staff, activities, and operations of the Financial Aid and Veterans' Office. *
- Trains and evaluates assigned staff; monitors staff performance; partners with Human Resources in the review and evaluation process; resolves employee performance concerns referencing the appropriate collective bargaining agreement (CBA); recommends employee discipline up to and including termination, as appropriate. *
- Participates in the District and college screening committee and hiring processes including but not limited to recruitment, applicant screening, interview, selection, hiring, and onboarding of new staff; works with HR to complete and process new hire paperwork in accordance with established policies and procedures. *
- Develops, updates, and maintains a comprehensive policies and procedures manual in accordance with federal regulations and department and college policies. *
- Creates, implements, and administers a quality control system to ensure compliance with federal and state regulations to minimize financial liability. *
- Develops, updates, and disseminates communications to convey and describe Financial Aid programs and services in accordance with federal consumer information laws, including publications and forms. *
- Oversees and manages the day-to-day operations of the Financial Aid Department; creates, updates, and maintains the department's master calendar; plans, organizes, and implements special projects; communicates department activities, events, deadlines, and timelines through a variety of sources including but not limited to email distribution, correspondence, memoranda, webpage updates, and flyers. *
- Analyzes, oversees, and provides quality control for verification of students' eligibility for Financial Aid programs; prepares and processes Financial Aid awards to eligible students. *
- Coordinates the provision of services with local agencies and organizations; reviews and identifies current and emerging technology needs; coordinates, assists, and executes automation projects for program improvements with Technology Services, as needed. *
- Determines and recommends College policies and procedures to enhance and increase the effectiveness of the College's Financial Aid program; establishes criteria for packaging awards, evaluating efficiency, and reviewing and resolving issues and/or concerns. *
- Extracts data and information, verifies accuracy of data, prepares and generates various mandated federal, state, and District Financial Aid reports. *
- Participates in the District's annual budget planning process; plans, prepares, and administers annual budget for the operation of the Financial Aid Office; assists administrator with Veterans' Office budget. *
- Plans and communicates Financial Aid disbursement schedules; generates cost of attendance; executes annual Enterprise Resource Planning (ERP) system Financial Aid set up. *
- Tracks and monitors student academic progress for continued Financial Aid eligibility; reviews student appeals and special circumstances for consideration; reviews, verifies, corrects, and updates Free Application for Federal Student Aid (FAFSA) for approved appeals. *
- Prepares, executes, and troubleshoots disbursement processes for all Financial Aid funds and generates payment records. *
- Supervises maintenance and retention of confidential student files; ensures all electronic student Financial Aid records are extracted accurately and imported into the Student Information System (SIS); processes corrections, reports potential Pell recipients, reports Pell actual disbursements; updates and maintains records for the authorization, disbursement, and reconciliation of al federal, state, and local student aid and program funds; coordinates with outside departments to resolve Financial Aid issues. *
- Reviews and evaluates student need; conducts follows up studies on program effectiveness; prepares and disseminates information related to the College's Financial Aid programs through the development of written materials and oral presentations.
- Attends and participates in a variety of meetings, committees, trainings, workshops, and conferences including participatory governance committees and the accreditation process. *
- Performs related duties that support the overall objective of the position.
Minimum Qualifications
EDUCATION AND EXPERIENCE:
- Bachelor's degree in accounting, finance, or related discipline: AND
- Three (3) years of experience; in Financial Aid; WITH
- One (1) year of supervisory or management experience;
- Or, any combination of education and experience which would provide the required qualifications for the position.
DESIRABLE QUALIFICATIONS:
- Master's degree in a related discipline.
- Experience with an ERP system such as Banner or another integrated software.
- Experience in the oversight of federal and state aid programs.
LICENSES AND OTHER REQUIREMENTS
- Possession of an ability to obtain, a valid driver license, if driving is required as an essential responsibility of the position.
- Travel for various off-site meetings, trainings, conferences, workshops, and/or events in support of the overall objective of the position.
Other Details
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this class.
Physical DemandsWhile performing the duties of this classification, employees are regularly required to sit or stand for extended periods of time; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel, operate personal computers and other standard office equipment; and reach with hands and arms; bend at the waist, kneel or crouch to file materials.
Specific vision abilities required by this job include close vision, ability to distinguish basic shades and colors and the ability to adjust focus.
Employees are frequently required to walk and stand and occasionally lift up to 25 pounds.
Mental Demands
While performing the duties of this classification, incumbents are regularly required to use written and oral communication skills; read and interpret data information, and documents; use math and mathematical reasoning; analyze and solve problems; learn and apply new information and skills; perform highly detailed work on multiple, concurrent tasks; use math and/or mathematical reasoning; perform highly detailed work under changing intensive deadlines on multiple, concurrent tasks; and interact with District administration, management, staff, students, vendors, the public, elected officials, and others encountered in the course of work, some of whom may be dissatisfied or disruptive.
Work Environment
The work environment described herein are representative of those an employee encounters while performing the essential functions of this classification. Incumbents in this classification may encounter frequent interruptions by college personnel, students, and the public.
Employees work under typical office conditions, with constant interruptions; noise levels may vary depending on activities of the office, division, or department.
The Americans with Disabilities Act (ADA) requires us to identify the essential (*) duties/functions of the position. We have indicated those duties with an (*)on the job description.
Selection Process
After the preliminary screening, selected candidates will be invited to the campus for an initial interview with the Search Committee. Videoconference interviews (in lieu of an in-person initial interview) will be offered. Candidates to be interviewed will be selected from applicants who most closely meet the minimum and desired qualifications. Meeting the minimum qualifications does not guarantee an interview. The Search Committee will recommend finalists to the Superintendent/President for a final interview.
The District reserves the right to re-advertise the position or to delay indefinitely filling of the position if it is deemed that applicants for the position do not constitute an adequate applicant pool or if funding is not available.
Conditions of Employment
Employees must satisfy all the pre-employment requirements prior to appointment that include, but are not limited to, tuberculosis clearance (EC 87408.6), fingerprint processing, and verification of their legal right to work in the United States. A pre-employment physical examination may be required.
Applicants requiring reasonable accommodations in completing the application or interview process must notify the Human Resources Office in advance.
College of the Siskiyous is an equal opportunity employer. The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities and Vietnam-era veterans. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry or political or organizational affiliation.
College of the Siskiyous is accredited by the Accrediting Commission for Community and Junior Colleges of the Western Association of Schools and Colleges.
The District offers a competitive benefits package including medical, dental and vision coverage to full time employees and qualified dependents. In addition, the District provides vacation, sick leave and paid holidays. The employee participates in CalPERS through District and employee contributions.
