Inland & Fleet Coordinator

Do you enjoy variety and things never being the same?
Are you proactive and enjoy multi-tasking?
If this sounds like you, apply to join our team!
The Inland Transportation group is responsible for the successful operation of transportation in the L48, by securing rates, maintaining pools, coordinating transportation operations with the terminal and other departments within TOTE Maritime, as well as managing cost and benchmarking carrier performance.
The Inland/Fleet Coordinator position is responsible for ensuring customer demands and needs are met while maximizing the utilization of TOTE-owned equipment and minimizing the use of lease equipment to increase turn times and reduce cost. Cross collaboration within the Inland and Fleet departments will be a primary function and expectation of this position.
Main Duties and Responsibilities Include:

• Coordinate and arrange transportation with third party carriers.
• Schedule equipment (owned and leased) to meet customer demands and needs. Tracking and tracing of equipment
• Internal coordination of equipment needs (Use of EAM and Trucker Portal, etc.)
• Provide excellent customer service to internal and external customers.
• Anticipate and resolve customer and vendor issues. Build positive, collaborative relationships through open and interactive communication.
• Maintain third party carrier metric reports (gate in times, appointment performance)
• Identify process improvements during daily tasks, and work with assigned team to improve and document procedures.
• Billing reconciliation (Telematics, Drayage Payables, etc.)
• Support Fleet with vessel certification and inventory reconciliation.
• Carrier contract review and updating (Transportation Interchange Agreements, Rate sheets, Accessorial charge tracking)
• Support and collaborate with Accounts Payable, Fleet, Customer Service, Terminal Operations and Commercial to align with Inland operations.

The ideal candidate will have:

• High School diploma required, and an associate degree preferred.
• Two to four years of experience in the transportation industry preferred.
• Excellent verbal, written, organizational and communication skills with the ability to multi-task and prioritize.
• Must be a team player and provide support to the department.
• Ability to anticipate and understand customer needs.
• Knowledge of state and federal bridge regulations.
• Knowledge of trailing equipment.
• Use good judgment to make economic decisions.
• Work with a high level of accuracy.
• Computer literate, ability to use standard software applications and be proficient in Windows and MS Office Suite (Outlook, Work, PowerPoint, and Excel)

Why TOTE?
The TOTE Group are industry leaders in full ship services and technical solutions with maritime operations and terminal services. Our purpose is to deliver reliable and outstanding service to our customers and to the communities we serve.
TOTE Group is committed to being reliable, resourceful, and adaptable in all that we do. TOTE Group knows phenomenal companies are built by great people who embody our company's values and vision.
Explore the possibilities with TOTE Group
The salary range is $38,300 - $67,100 with an anticipated hiring range $42,000 - $50,000. Pay will be based on several factors including the candidate's education, work experience, work location and specific job duties.
As part of the team, full-time employees will receive a comprehensive benefits package, which includes health, dental, vision, life insurance, short term disability, long term disability, employee assistance program, 401(k) with company match and discretionary funding, tuition reimbursement, supplemental parental leave, jury duty,
and bereavement leave. Full-time employees will receive a minimum of 10 days' vacation, 10 days sick, 10 days' paid holiday and one floating holiday every 12 months. In addition, we offer an annual discretionary bonus (based on eligibility).
TOTE Maritime is an Equal Opportunity Employer - Affirmative Action and a VEVRAA Federal Contractor. We are committed to a diverse workforce and taking affirmative action to employ and advance in employment qualified women, underrepresented groups, individuals with disabilities, and protected veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin disability or status as a protected veteran. TOTE Maritime is a drug-free employer and a participant of the E-Verify Employment Verification Program.
Interested candidates should apply via the TOTE Maritime website at
http://www.totemaritime.com/careers
By Fax: 253-449-8225
Or
US Mail to:
909 "A" Street, Suite 1100
Tacoma, WA 98402
Equal Opportunity Employer M/F/Veteran/Disability
Drug Free Workplace
Posted 5/12/2023
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)