Human Resources/Payroll Coordinator

Driftwood Hospitality Management’s company culture empowers our associates to take initiative, be proactive, and contribute to the success of their property with well-defined strategies and objectives. Driftwood Hospitality Management is renowned for our fully integrated approach to hospitality services — all with outstanding client service. Our team is made up of the best talent in the hospitality industry, down to every employee, position, and hotel.
JOB SUMMARY
Performing Human Resources support related duties to ensure an effective operation of the human resources department.
ESSENTIAL JOB FUNCTIONS
This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future. The Hotel operates 24 hours a day and 7 days a week, so operational demands require variations in shift days, starting times, and hours worked in a week.

• Complete the Application – New Hire Process.

o Greet all applicants.
o Log all applications and associated information in Master file log.
o Schedule new hires for new hire paperwork and new hire orientation.
o Check references and drug screen results on a daily or as needed basis.
o Create new hire packets.
o Process paperwork associated with employee hiring and payroll.
o Set up new employee files, check for legal documentation.
o Create timecard request sheet and make nametag.
o Maintain a new hire (training matrix) log.
o Enter new hire/change of associate information (address, tax, marital status, etc.) into HR system.

• Benefits Administration

o Process enrollments/initiate paperwork for Medical, Dental, Eye & Life Insurance.
o Assist employees with questions or problems with insurance.
o Audit hours to determine eligibility monthly.
o Process COBRA.
o Assist with Open Enrollment.

• Personnel File Maintenance.

o Maintain filing system of personnel files, workers compensation files, benefits files, and other human resources filing systems.
o Ensure I-9 compliance.

• Maintain the job line, weekly listings of job openings and other recruitment tasks.
• Create Birthday/Anniversary Lists and post monthly.
• Correspondence, mail, and phones as needed.
• Maintain employee bulletin boards and assist with employee morale enhancing projects.
• Prepare communication/memos to managers and associates as needed.
• Other projects as directed by the Human Resources Director.
• Prepare orders for office supplies.
• Adheres to all company policies and procedures.
• Follows safety and security procedures and rules.
• Knows department fire prevention and emergency procedures.
• Utilizes protective equipment.
• Reports unsafe conditions to management.
• Reports accidents, injuries, near-misses, property damage or loss to supervisor.
• Provides for a safe work environment by following all safety and security procedures and rules.
• All team members must maintain a neat, clean and well-groomed appearance. (Specific standards outlined in team member handbook).
• Assists Human Resources Personnel when need.
• Perform any related duties as requested by management.

KNOWLEDGE, SKILLS & ABILITIES

• Any combination of education and experience equivalent and graduation from high school or any other combination of education, training or experience that provides the required knowledge skills and abilities. High school diploma preferred. Prior hospitality experience preferred.
• Minimum of one-year hotel or human resources experience.
• Ability to access and accurately input information into a computer.
• Ability to follow written/and verbal instructions.
• Ability to set-up and maintain filing systems.
• Ability to learn and understand benefit systems and plans.
• Considerable skill in the use of a calculator and prepare moderately complex mathematical calculations without error.
• Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and help resolve conflicts.
• Ability to read, listen, and communicate effectively in English, both verbally and in writing.
• Ability to access and accurately input information using a moderately complex computer system.

PHYSICAL DEMANDS

• Ability to sit and/or stand continuously to perform essential job functions for a duration of the shift.
• Occasional twisting, bending, stooping, reaching, standing, walking,
• Frequent talking, hearing, seeing and smiling.

Benefits

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Room Discounts
• Employee Food and Beverage Discounts

EEO: Driftwood Hospitality Management is committed to a diverse and inclusive workplace. We are an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, pregnancy, genetic information, protected veteran status, or any other legally protected status.

Disability insurance, Health insurance, Dental insurance, 401(k), Flexible spending account, Paid time off, Employee assistance program, Vision insurance, Life insurance