Human Resources Specialist (Temporary/12-18 Months)

The Maryland Food Bank (MFB) is a nonprofit hunger-relief organization dedicated to feeding people, strengthening communities, and ending hunger for more Marylanders by partnering with local organizations from the western mountains to the Eastern Shore. The food bank’s statewide network of food assistance brings enough resources together to provide more than 111,000 meals every day (over 40 million meals annually) to hungry children, seniors, veterans, and hard-working families, meeting the immediate needs of hungry Marylanders while simultaneously working to create pathways out of hunger. To learn more about the Maryland Food Bank, visit www.mdfoodbank.org.

The Maryland Food Bank embraces a philosophy that recognizes and values diversity. Our goal is to attract, develop, retain, and promote a talented diverse workforce in a culture where all employees will contribute to their fullest potential. We have an opportunity, which we anticipating lasting 12-18 months, to join our Human Resources Team.

The Human Resources Specialist will primarily assist in the implementation and execution of administrative tasks related to recruitment and talent activity for the organization. This role will also be responsible for other HR administrative tasks as needed.

Essential Duties and Responsibilities:

Talent Acquisitions

• Assists with the facilitation of all phases of the recruitment process.
• Collaborates with hiring managers to identify draft or update job descriptions and selection criteria.
• Assists and educates hiring managers on the recruitment process; including understanding and navigating candidate information in the ATS.
• Ensures that appropriate approvals have been obtained prior to posting jobs.
• Assists hiring managers with initial screening of applications.
• Assists with conducting phone screens, checking references and scheduling interviews, as needed.
• Collaborates with the hiring manager and/or other human resource staff during the offer process, identifying start dates, and other pertinent details.
• Coordinates the completion of background checks, pre-employment drug screenings, tracks results and raises concerns as appropriate.
• Communicates with candidates as needed to resolve discrepancies
• Coordinated details related to recruitment events/activities such as job fairs, open houses, interview sessions and community partner events.
• Partners with hiring manager to coordinate new hire “Day 1” agenda and other onboarding activities.

General HR Administration

• Handle general administrative tasks timely and accurately.
• Manage movement of confidential/sensitive information and documentation.
• Prepare standard documents for distribution (termination letters, leave designations, etc.).
• Respond to general inquiries regarding HR processes from internal and external parties.
• Attend and participate in in-service training, staff meetings, and other activities to facilitate professional development.

Education/Knowledge/Skills/Abilities:

• High School Diploma or GED
• Welcoming deposition, with a positive attitude and professional demeanor.
• Stellar written and verbal communication skills.
• Proven ability to effectively work with colleagues on varying professional levels.
• Minimum of 2 years’ experience within an HR or shared services environment.
• Service-oriented in approach to work and building relationships.
• Critical thinker, with the ability to anticipate needs and be proactive.
• Solid organizational skills.
• Excellent interpersonal skills with good negotiation tactics.
• Proactive and independent with the ability to take initiative.
• Demonstrated time management skills, with the ability meet deadlines and manage competing priorities.
• Demonstrated ability to use discretion, manage confidential/sensitive information.
• Proficiency with or the ability to quickly learn applicant-tracking software, knowledge of ADP WFN is preferred.
• Ability to work with minimal supervision.
• Familiarity with laws, regulations, and best practices applicable to hiring, recruitment, and general HR operations.
• Experience working in a diverse workforce is a must.

Work Environment:

This role will be based at the Baltimore location. General duties will be performed in an office environment, with some noise, interruption. There may be a need to be at other Maryland locations or walk through the warehouse and other parts of the building, where there may be fluctuation in noise and temperature.