Human Resources Specialist

Position Type:
Secretarial/Clerical/Secretary
Date Posted:
8/17/2023
Location:
Central Office
Human Resources Specialist
Dublin City Schools
Position Purpose
Under the supervision of the Director of Human Resources, the Human Resource Specialist aids and facilitates a wide variety of complex and confidential human resource processes for all district employees. This position resolves certification questions, benefits-related problems, and supports positive employee relations. The Human Resource Specialist ensures that internal processes are administered in accordance with federal and state regulations and local district policy. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, and data entry.
Essential Functions

• Coordinates state health insurance for district employees, including enrollments, changes, and terminations
• Conducts on-boarding for new employees
• Conducts certification transactions with the GaPSC; processes certificate applications, renewals, and upgrades
• Performs customer service functions by answering employee requests and questions
• Assists with recruitment and retention of employees
• Completes Forms I-9, verifies I-9 documentation, and maintains I-9 files
• Assists with new-employee background checks; maintains updated background checks in accordance with state and federal law
• Schedules meetings and interviews as requested by the Director of Human Resources
• Makes photocopies, scans, mails, and emails documents and performs other clerical functions
• Files documents into appropriate employee files
• Maintains accurate and complete employee records
• Assists or prepares correspondence as requested
• Prepares new employee files
• Composes documents (e.g., correspondence, bulletins, reports) for the Director of Human Resources for the purpose of requesting or providing information, confirming events, etc.
• Assists in coordinating Human Resources Department activities and functional responsibilities related to areas over which the Department has oversight
• Assists in maintaining the daily/weekly/monthly calendar of the Department Head for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
• Assists in planning and scheduling department events and activities, and maintaining calendar of department events
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance
• Serves as liaison with outside organizations related to department activities and work
• Performs other related duties as assigned

Knowledge/Skills/Abilities

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work
• Ability to carry out instructions furnished in written or oral form
• Ability to problem-solve job-related issues
• Working understanding of human resource principles, practices, procedures, and best practices
• Ability to maintain the confidentiality of information regarding students, employees and others
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Excellent conflict resolution skills; ability to demonstrate a calm demeanor at all times
• Knowledge of office management procedures
• Proficient with Google Suite and/or Microsoft Office Suite or related software

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.
Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone
Travel Requirements
Limited travel to and from meetings may be required
Knowledge, Skills and Abilities, Physical and Mental Demands, Work Hazards

• Works in standard office and school building environments
• Ability to lift a minimum of 20 pounds

Qualifications Profile

• High School diploma
• College level course work in business, word processing, and/or office procedures
• Associates or Bachelor's degree preferred
• Bachelor's degree in Human Resources or related field (preferred) and/or equivalent experience
• Successful experience with office management in related area preferred

FLSA Status: Non-exempt
Full time position
State health benefits, supplemental benefits, Teacher Retirement System plan, and paid sick and vacation leave
Placement on the DCS salary scale for administrative assistants based on verified years of experience