Human Resources Specialist Assistant

Responsibilities:

· Assist in performing a variety of payroll functions such as entering employee information into the payroll system including but not limited to, deductions, benefits, and taxes.

· Assist in processing hours worked, printing checks and completing regular reporting requirements and billing duties.

· Assist in performing a variety of accounts payable functions such as entering and reconciling invoices and bank statements, posting to the general ledger, and printing checks.

· Assist in the coordination of the self-funded employee health insurance program and related activities including acting as the liaison to the third-party administrator, processing billing, and assisting employees with questions and enrollment.

· Assist in compiling and preparing reports, estimates, and account summaries using applicable software and computer systems to extract and organize data.

· Work collaboratively with other City employees to address and resolve concerns, provide assistance, and support the overall functions of the department.

· Meet with citizens to assist with general questions or to address concerns and complaints.

· Provide effective and efficient customer service, which promotes and maintains a culture of responsive community relations.

· Demonstrate some level of independent judgement and discretion in carrying out job responsibilities and making position related decisions.

· Demonstrate sensitivity, understanding and respect of all City employees, residents, and visitors.

· Keep up to date on industry trends and maintain required training, licensure and/or certification.

· Follow safe work practices and adhere to policies, procedures, ordinances that have been adopted by the City.

Experience:

High school diploma or equivalent, including two (2) years of experience in payroll, accounts payable or office administration; or any equivalent combination of training and experience which provides the following knowledge, ability and skills:

· Current office equipment, phone systems, computer software and office practices.

· Regulations, laws, statutes, and policies related to the processing of employee payroll, and benefits including tax reporting.

· Accounts payable and reconciliation processes and procedures.

· Maintain a high level of accuracy and attention to detail.

· Maintain a high level of confidentiality and use discretion with dealing with sensitive issues and information.

· Understand and follow complex verbal and written instructions.

· Effectively communicate verbally and in writing.

· Maintain diplomacy and professionalism when responding to complaints or upset customers.

· Work independently and complete projects according to deadlines.

· Operating standard office equipment, including computers and word processing software.

· Learning new computer systems or software related to position responsibilities.

· Adhering to policies and procedures related to payroll and accounts payable records and document management.

· Exercising good judgement, initiative, and resourcefulness in dealing with the public.

· Proofreading and reviewing own work.

This is an excellent opportunity for someone looking to further their career in Human Resources. We offer a competitive salary and benefits package, including medical/dental/vision insurance, pension plan (IMRF), 457 deferred comp plan, retirement health savings plan, and paid time off. If you are a motivated individual with a passion for HR, we would love to hear from you.

The current HR Specialist is planning their retirement in the near future. The successful candidate hired for this Assistant position will have the opportunity to be considered for that promotion.

Please note that only qualified candidates will be contacted for an interview. Thank you for considering this opportunity.

Job Type: Full-time

Pay: $19.94 - $21.95 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Language:

• English (Required)

Ability to Commute:

• Clinton, IL 61727 (Required)

Ability to Relocate:

• Clinton, IL 61727: Relocate before starting work (Required)

Work Location: In person