Human Resources Specialist

Salary : $61,089.60 - $81,681.60 Annually
Location : CA, CA
Job Type: Full-Time Permanent
Remote Employment: Flexible/Hybrid
Job Number: 8543HR-0224-017 (O)
Department: * Human Resource Services - Confidential
Opening Date: 02/23/2024
Closing Date: 3/24/2024 11:59 PM Pacific
CAREER DESCRIPTION
HUMAN RESOURCES SPECIALIST
(Staff Specialist)
Salary may be negotiable within the range listed above, based on position requirements and the successful candidate's qualifications, subject to appropriate authorization.
This position is scheduled to receive salary range increases on the following dates:
Effective June 28, 2024, salaries will be increased by 4.25%
Effective June 27, 2025, salaries will be increased by 4.00%
THIS RECRUITMENT IS OPEN TO THE PUBLIC
This recruitment will establish an open eligible list and may be used to fill immediate and future Extra Help, Limited Term, and/or Regular vacancies in various areas within the Human Resource Services Department. The resulting eligible list may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.
DEADLINE TO APPLY
The first round of consideration is Sunday, March 10, 2024.
Applications will be accepted until Sunday, March 24, 2024, at 11:59 PM PST.
Qualified applicants are encouraged to apply immediately.
HUMAN RESOURCE SERVICESThe mission of is to attract, retain, and develop a highly skilled and competent workforce so that County agencies/departments can provide outstanding services to their customers. HRS provides services to County departments, in support of each department's mission and commitment to serving the citizens of Orange County.
Click hereto learn more about the County of Orange.
THE OPPORTUNITY
The Human Resources (HR) Specialist positions provide support to a variety of Human Resources functions. Successful candidates' assignments will require sophisticated computer skills, a professional demeanor, excellent communications skills, and the ability to problem-solve and provide detailed analysis. These positions:

• Perform a full range of analytical duties including problem identification, information gathering, analysis, development of alternative resolutions, and final recommendations
• Explain Human Resources procedural information to both internal and external customers
• Prepare a variety of documents using Microsoft Office Suite
• Assist Human Resource Analysts/Managers with special projects
• Some assignments may require supervision of staff

Human Resource Services sets and administers Human Resources policies, programs, and systems in the following areas:

• Benefits and Wellness - Provides comprehensive benefits, services, and programs that meet the physical, emotional, and financial health and wellness needs of employees, retirees, and their dependents.
• Classification & Compensation - Serves as primary contact for Agencies and Departments regarding the administration of classification specifications, maintenance studies, salary surveys, extra help and working retiree position requests, and reallocation requests.
• Employee & Labor Relations - Provides guidance on handling personnel matters, including conducting investigations and implementing consistent disciplinary actions, processing grievances, and investigating complaints. Manages programs related to employee background checks.
• Employment Records & Transaction - Reviews and approves various personnel and position transactions in the County's HR/Payroll system (CAPS+), maintains electronic personnel files, and processes transactions.
• Equal Employment Opportunity (EEO) - Ensures that the County's employment practices are non-discriminatory and that all employees are provided a work environment free of harassment.
• Human Resources Administrative Services (Data Analytics) - Supports information technology, Human Resources information system (HRIS) analytics, budget, purchasing, and facilities' needs.
• Learning & Organizational Development - Instructional and/or program design, leadership and organizational development, program management, training and facilitating, leadership coaching, or organizational development consulting.
• Recruitment & Selection - Marketing career opportunities, consulting with hiring managers on methods and strategies to attract qualified candidates. Implementing job-related methods for pre-employment and promotional candidate testing and assessment through the County's applicant tracking system (NEOGOV).
• Return to Work/Disability and Absence Management - Implements disability management practices, conducts interactive meetings, determines reasonable accommodations for employee medical restrictions, assists employees with Leave of Absence requests.

DESIRABLE QUALIFICATIONS & CORE COMPETENCIES
In addition to the minimum qualifications, the ideal candidate will possess one (1) or more years of progressively responsible Human Resources experience in the areas listed above. Please note that candidates are not expected to have experience in all areas. In addition, candidates will also demonstrate experience in the following competencies:
Human Resources Knowledge | Experience

• Applying principles and practices of Human Resources programs (e.g., managing leaves of absence, recruitment/selection, employee relations, personnel transactions, EEO, Employee Benefits, etc.)
• Applying current employment laws, best practices, and trends of Human Resources, and proactively planning for and applying such to specific emerging issues in the organization

Project Management Skills

• Scheduling projects, organizing tasks in the right order, creating meeting plans, statements of work, estimates, timelines, etc.
• Researching, evaluating, estimating, and accurately interpreting and applying technical data and procedural information to solve problems and/or make recommendations to management

Strategic Thinking & Judgment | Analytical Skills

• Exercising good judgment, integrity and discretion as well as logically and analytically researching and evaluating information, propositions, and claims
• Collecting and analyzing complex and sensitive/confidential data and producing high-quality human resource reports

Problem Solving | Decision Making | Planning

• Knowledge of techniques for gathering, compiling, analyzing, and presenting information verbally and in writing
• Ability to identify specific issues/problems; analyze problems in the context of available information and program constraints

Oral | Written Communication Skills

• Responding to internal and external customers regarding inquiries on general Human Resources issues (e.g., recruitment, position control, etc.) and other applicable Human Resources related rules and regulations
• Composing written documents for a wide variety of audiences, such as composing formal letters and reports, job bulletins, reallocation studies, and other official documents
• Communicating, coordinating, and collaborating effectively with all organizational levels and the public regarding sensitive/confidential issues

MINIMUM QUALIFICATIONS
Click here to learn more about the minimum qualifications for the Staff Specialist classification as well as the physical, mental and environmental conditions.
NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.).
RECRUITMENT PROCESS
Application Screening| (Refer/Non-Refer)
Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those candidates that meet the qualifications as listed in the job bulletin will be referred to the next step.
Online Assessment (Un-proctored) | (Weighted 100%)
Candidates who meet desirable qualifications will be invited to participate in one or more job-related assessments. Candidates will be notified of their test date and access code, if applicable.
Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure.
Eligible ListOnce the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for current and future vacancies. Completion of a background investigation to the satisfaction of the County may be required for some assignments.
Veterans Employment PreferenceThe County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click to review the policy.
ADDITIONAL INFORMATION
Please see below for important information regarding COVID-19 related recommendations.
Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click to see the latest guidance for more details.
EMAIL NOTIFICATION Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.
Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com
FREQUENTLY ASKED QUESTIONS
Click herefor additional Frequently Asked Questions.
For specific information pertaining to this recruitment, contact Aniko Ruha at aniko.ruha@ocgov.com or (714) 834-7370.
EEO INFORMATION
Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.
Non-Management Benefits
In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System
Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
Click for information about benefits offered to County of Orange employees.
01
Please select the option that is most applicable to your experience as defined in the Staff Specialist minimum qualifications.

• More than three (3) years of full-time experience
• Two (2) years but less than three (3) years of full-time experience
• One (1) year but less than two (2) years of full-time experience
• Less than one year of full-time experience

02
If you are substituting relevant education for the required experience as defined in the Staff Specialist minimum qualifications,a copy of your unofficial transcripts must be attached to your application.NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S).

• Yes, I have attached a copy of my unofficial transcripts because I will be substituting experience with relevant education and, if applicable, I have attached the N.A.C.E.S. equivalency evaluation for my degree.
• Not applicable; I will not be substituting relevant education with experience.

03
Please select the option that is most applicable to your Human Resources experience. (please ensure that this experience is clearly indicated on your application.)

• No experience.
• Less than six months experience.
• More than six months but less than one year of experience.
• More than one year of experience.

04
Please select the option that is most applicable to any Human Resources experience in Public Sector. (please ensure that this experience is clearly indicated on your application)

• No experience.
• Less than six months experience.
• More than six months but less than one year of experience.
• More than year of experience.

05
How much experience do you have in a lead or supervisory role?

• No experience
• Less than six months experience
• More than six months but less than one year of experience
• More than one year of experience

06
If you indicated in question #5 that you have a lead or supervisory experience, please provide a brief description of your experience. (if th...