Who We Are

ChefStable partners with chefs to design, build, and operate restaurants in Oregon and Washington. Providing our clients with expert accounting, HR, and operational support allows them to focus on what matters most: food, service, and the guest experience.

Schedule and Location

This is a full-time and Exempt position. The HR team has a hybrid setup, working from the office three to four days a week. The regular hours of operation are 8AM to 5PM, with irregular nights and weekends. During the first month, we'd like this individual to work primarily from the office to support smooth onboarding and training. Our office is located at 819 SE Grant in Portland.

Compensation and Benefits

• $70,000 - $75,000 annual salary.
• 10 days paid time off, accrued at 3.077 hours per pay period, and 11 paid holidays.
• 401(k) eligible at 90 days with a 3% employer match.
• Medical, dental, and vision insurance eligible starting 1st of the month following the first day of employment.
• HSA option is available with matching contributions.
• Voluntary life and AD&D coverage.
• $50/month cell phone reimbursement.
• 50% food discount for you and one guest at participating ChefStable affiliated restaurants.
• Onsite gym and private showers.
• City of Portland area parking pass.

Who We're Looking For

To be successful in this role, the incoming HR Specialist must possess the following:

• High school diploma or equivalent (GED) required. Bonus points if you have a payroll-related certification.
• At least three years of hands-on experience auditing, correcting, and processing payroll for businesses with over 100 exempt and non-exempt employees. Bonus points if your payroll experience includes, or is exclusively related to, Paylocity.
• At least two years of experience providing HR support.
• Ability to effectively utilize MS Office Suite, Google Workspace, and Adobe Acrobat.
• Strong sense of self-efficacy, capable of independently problem-solving while knowing when to seek assistance.
• Strong organizational and the ability to effectively meet deadlines.
• Strong written and verbal communication skills.

Day In the Life

The HR Specialist will play a vital role within the small HR team, explicitly engaging in the following:

HRIS Maintenance and Payroll

• Conduct thorough bi-weekly payroll audits and ensure timely submissions for assigned client/partner companies, maintaining accuracy and compliance.
• Take a proactive approach to investigate and resolving payroll issues, promptly escalating when necessary to expedite resolution and minimize disruptions.
• Exercise meticulous attention to detail when processing and monitoring all wage garnishment orders, ensuring compliance with legal requirements.
• Receive and process manual checks when requested, promptly delivering check stubs and net pay amounts to requestors.
• Autonomously and in conjunction with the HR Team, update, create, and deploy comprehensive payroll training materials, facilitating training sessions for managers as needed.
• Perform quarterly audits of company accounts within the Paylocity system, ensuring precise employer and employee setups and promptly addressing discrepancies.
• Conduct quarterly time off audits to ensure accurate accruals and balances, promptly resolving any identified discrepancies to maintain data integrity
  
• Work with the Director of HR and Accounting to ensure clear cross-communication and task assignment between payroll and accounting, which may include auditing and correcting GL codes, pulling reports, and ensuring payroll-related state/tax notifications are received and appropriately responded to.
• Create, revise, and deploy onboarding packets as needed, saving EE documents appropriately.

Safety and Workers Compensation

• Ensure all workers' compensation claims are processed promptly, communicating with management and injured employees to support a smooth return to work process or, if applicable, a graceful exit.
• In conjunction with the HR team, review and implement safety program-related improvements.

Strategic HR

• Actively contribute to achieving quarterly and annual HR goals and initiatives through proactive engagement and innovative thinking.
• Participate in ‘learning lunches' hosted by HR, including assisting with selecting topics and facilitating sessions that enhance client/partner knowledge and performance.
• Propose and implement approved changes to HR processes and approaches when identified as beneficial, fostering continuous improvement and efficiency.

Physical, Mental, and Sensory Requirements

With or without accommodations, the individual in this role must be able to:

• Receive and understand information communicated via email, phone, or in person.
• Navigate up and down stairs.
• Retain shared information effectively.
• Work in different environments with varying noise levels, temperature, and activity.
• Utilize peripherals such as a mouse, cellphone, phone, printer, and keyboard.
• Travel to client locations and be able to navigate through locations.

We are proud to be an equal-opportunity employer. As with most states, we are an at-will employer.