Human Resources Onboarding Specialist

KenCrest - A Premier Employer
Do you have a special skill and passion for supporting people?

Do you believe that we are better together by including everyone?
Join the KenCrest team to fulfill your "WHY" and enjoy a generous benefits package! We offer eligible employees:

• Medical/Dental
• Life/AD&D
• Disability
• 403b Retirement Plan
• Employee Assistance Plan
• Tuition Reimbursement
• Paid Time Off

Please see the KenCrest website for additional details.

The Talent Acquisition Onboarding Specialist is a vital role within the HR department, accountable to support an optimal and inclusive service experience associated with onboarding and retention of staff as well as accessible and compliant record management at KenCrest. This role performs time-sensitive due diligence to maintain departmental policy and process for hiring and record retention, with emphasis on securing and reviewing necessary and relevant employment credentials, maintaining current and prospective employee records, responding to departmental and vendor inquiries, participating in audits, and leveraging available systems and resources to perform effective functional data analysis and talent mapping. This position engages in robust data stewardship and reconciliation, customer service to address onboarding and retention opportunities, employment management system (EMS) utilization, vendor systems in support of the hiring process, and regulatory research. Critical impact in this position includes development, enhancement, and maintenance of positive working relationships, resources, events, and processes in accordance with agency goals, requirements, and interests in the communities we serve. The ideal candidate for this role is technically savvy, can handle different levels of interaction with different types of personalities, highly organized, and a go-getter personality with teamwork mentality.

This is a hybrid role with in-office expectations of at least twice per month (once every other week) and additional days as deemed necessary by hiring manager.

Some Essential Functions:  

• Facilitate and review functional communications and initiatives with new hires, employees, supervisors, and vendors to support inclusive onboarding and retention goals.
• Guide internal and external hire activity and employee record keeping based on operational standards and the agency strategic plan to foster retention, compliance, and collaboration.
• Maintain readiness to provide coverage and feedback for functional special events, employee record audits, and ad-hoc functional demands to maintain standards and expectations.
• Contribute insight and research as well as support on talent-related projects and processes.

• Deliver and reinforce any onboarding and employment record information with accuracy and sense of urgency e.g., process, performance expectations, procedures, and requirements.
• Provide encouragement, verification, and recognition assistance for targeted HR system, vendor, and resource utilization, including ATS (Applicant Tracking System).

• Engage with candidates, hiring managers, and vendors to guide, align, and monitor candidate and employee record progression, employee resource allocation, and maintenance.
• Document and maintain onboarding and credential check standard operating procedures.
• Produce accurate and timely new hire and staff record status and data reconciliation reports.
• Other duties as assigned.

Qualifications: 

• One year of experience supporting recruiting, talent acquisition, or employee records management required; prior employment in human services or related industry preferred.
• Prior compliance support experience required; HR process education experience preferred.
• Prior experience with an ATS and HRIS required; Ceridian Dayforce preferred.
• Excellent verbal and written communication skills.
• Demonstrated high level of customer service, organizational, and time management skills.
• Excellent data management, database skills, and computer skills required; must be proficient in Microsoft Suite, including Excel and PowerPoint.

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