Human Resources & Graduate Studies Coordinator

The Human Resources & Graduate Studies Coordinator works with the Sociology Department Chair, staff and faculty to ensure administrative efficiency in their area of responsibility. This role is responsible for Human Resources (including faculty affairs), Graduate Studies program coordination, and other duties including streamlining administrative procedures. As the Graduate Coordinator this individual will work independently to administer and manage the Department's graduate programs under the supervision of the Director of Graduate Studies. As the Human Resources and Faculty Affairs Coordinator they will support all HR related activities, including recruitment, onboarding, maintenance of HR systems related to changes, leave reporting, payroll processing, and records management.
Required Qualifications
- Significant experience in administrative operations and business development
- Ability to coordinate diverse administrative functions.
- Experience working with students in a higher education setting .
- Excellent interpersonal skills, communication skills, and a service orientation with a strong interest in working with students.
- Self-motivation and detail-orientation
- Ability to work effectively as a member of a team, take initiative, and work independently.
- Ability to disseminate information in a clear, concise manner, and maintain a high level of confidentiality.
- Ability to write detailed reports.
- Ability to develop procedural structures and efficient operations using team-focused software systems, such as Google Workplace, Smartsheet, and DocuSign, as well as advanced skills with word processing, spreadsheet, electronic file management, and database management programs.
Preferred Qualifications
- Bachelor's degree in a related field and experience in administrative operations and business development.
- Knowledge of university, college, and departmental academic policies and procedures relevant to graduate study, Human Resources, fiscal operations, and faculty affairs.
- Knowledge of federal rules and regulations such as FERPA, HIPAA, ADA, Veterans Administration.
- Experience managing administrative operations for private, non-profit, or educational organizations.
- Experience working with Smartsheet.
- Experience working with DocuSign.
- Experience working with online learning management programs.
- Experience with Microsoft Teams and Sharepoint.
Pay Band
4
Appointment Type
Regular
Salary Information
Commensurate with Experience
Review Date
November 3, 2023
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Brandon Dove at mdbran8@vt.edu during regular business hours at least 10 business days prior to the event.
Advertised: October 18, 2023
Applications close:
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