Address
Form of work
SalaryOverview:
Plan, produce, and oversee execution of internal communications and events activities for Live! Casino & Hotel. Develop materials to deliver the organization's messages to team members and leadership. Oversee and assist with organization and coordination of conferences, meetings, seminars, and other events. Be responsible for aiding Human Resources management with ad hoc administrative tasks.Responsibilities:
Specific Duties and Responsibilities
Function (Scope and Main Purpose of Job)
Plan, produce, and oversee execution of internal communications and events activities for Live! Casino & Hotel. Develop materials to deliver the organization's messages to team members and leadership. Oversee and assist with organization and coordination of conferences, meetings, seminars, and other events. Be responsible for aiding Human Resources management with ad hoc administrative tasks.
Specific Duties and Responsibilities
- Meet with departmental directors and managers as necessary
- Provide support and assistance in planning, developing, producing, and
- delivering marketing and communications materials
- Develop and oversee the communications calendar to ensure timely execution of
- the program
- Be responsible for ensuring accuracy in information
- Analyze marketing and communications programs and make recommendations
- Conduct research, make site visits, and find resources to help staff make decisions about event possibilities
- Coordinate on-site arrangements for all meetings and events : Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, ensure appropriate décor
- Serve as liaison with vendors on event-related matters
- Assist with managing on-site production and clean up for events as necessary
- Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
- Assist with preparing budgets and provide periodic progress reports to Executive Director for each event project
- Keep track of event finances including check requests, invoicing, and reporting
- Close out all events as required
- Propose new ideas to improve the event planning and implementation process
- Perform general clerical and administrative office duties.
- Perform other administrative duties (typing, filing, organizing, copying, mailings) as assigned
Events and Programs
- Conduct research, make site visits, and find resources to help staff make decisions about event possibilities
- Coordinate on-site arrangements for all meetings and events : Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, ensure appropriate décor
- Serve as liaison with vendors on event-related matters
- Assist with managing on-site production and clean up for events as necessary
- Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
- Assist with preparing budgets and provide periodic progress reports to Executive Director for each event project
- Keep track of event finances including check requests, invoicing, and reporting
- Close out all events as required
- Propose new ideas to improve the event planning and implementation process
- Ability to use contact management system and other social media to create and send emails, newsletters, etc.
Job Requirements (skills, knowledge, and abilities)
- Excellent organizational and office skills
- Strong communication and interpersonal skills;
- Excellent written and oral communication skills
- Exceptional organizational, time management and problem-solving skills
- Ability to work effectively with a wide range of constituencies in a diverse community
- Attention to detail and follow-through
- Self-motivated and assertive with a can-do attitude
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook.
- Acquire and maintain the appropriate gaming license for position as determined by Maryland Lottery & Gaming Control Agency.
- Ability to use contact management system and other social media to create and send emails, newsletters, etc.
- Sound decision-making ability;
Educational Requirements
- Associates Degree essential, Bachelor’s Degree preferred. Desired course of study: marketing, communications, event planning, or equivalent experience
- Minimum 2 years’ experience
Physical Requirements
- Demonstrate an ability to perform assigned duties under frequent time pressures. The Casino is 24/7 and a high energy environment.
- Required to stand, sit, walk, and climb for a period of time on a daily basis.
- Occasionally lift and/or move up to 25 pounds.
