Human Resources Business Partner, Operations And Benefits

Summary

Reporting to the Chief People Officer (CPO), the Human Resources Business Partner is responsible for GG+A’s domestic and UK payroll, primary administration of the firm’s HRIS, HR operations, and administration of the firm’s employee benefits program.  Working under the general supervision of the CPO, and in collaboration with HR colleagues responsible for talent acquisition and onboarding, this person will also be focused on such HR functions as compliance reporting, administrative onboarding of new employees, employee record creation and upkeep, internal communications, and projects such as employee recognition and culture initiatives, as well as creating and updating HR tools, processes and workflows. This person should have a commitment to fostering diversity, inclusivity, and equal opportunity for all GG+A employees, and a high level of customer service. This job is based in GG+A's downtown Chicago office and requires the employee to be in the office five days a week. The Salary range is $60,000-$70,000, based on experience.  

Key Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.

Payroll Administration (US and UK)

• Responsible for the accurate preparation and processing of semi-monthly and monthly payrolls (including UK payroll), as well as the processing of any additional bonus/incentive payrolls
• Ensure all payroll compliance with applicable state and federal employment law
• Communicate any payroll changes with employees (garnishments, deductions, etc.) 
• Ensure final pay/offboarding for departing employees (PTO, Double Benefit Deductions, 401k, etc.) is processed accurately
• Complete, communicate and distribute W2 and ACA reporting documents
• Review quarterly tax filings for accuracy 
• Manage the various states’ unemployment and withholding accounts
• Partnering with the CPO and Finance, review year-end W2 and 1095C information for accuracy
• Partner with UK payroll provider to manage and administer UK payroll and stay informed of UK pension scheme requirements to ensure compliance
• Review UK tax submissions for accuracy 
• Provide required payroll reports to Accounting for general ledger reporting to Finance

Benefits Management

• Responsible for the day-to-day operations of GG+A’s benefits (medical, dental, vision, 401K plan, short- and long-term disability, life and accident insurance, long-term care, FSA, PTO, pre-tax transportation program)
• Manage annual benefits open enrollment
• Serve as benefits subject matter expert, answering benefits-related questions for current and prospective employees, developing and distributing benefits materials as required
• Conduct new hire benefits orientation sessions
• Accountable for all employee enrollments, changes for qualifying life events, terminations, COBRA, and offboarding, ensuring timeliness updating and accuracy of all system information
• Conduct monthly benefits reconciliation
• Ensure all plan documents are current and available for employee reference
• Partner with the CPO and external insurance broker to review GG+A’s suite of benefits semi-annually
• As the 401K plan administrator, complete the census for annual non-discrimination testing requirements and all compliance reporting
• Comply with federal, state and local legal requirements by keeping informed of existing and new legislation:  enforcing adherence to requirements, and advising management on any needed actions
• Coordinate leaves of absence (FMLA, Disability) and process claims or requests
• Serve as primary contact with various insurance providers and foster effective relationships with their client representatives

HR Operations and Administration

• Maintain the firm’s Human Resources Information System (HRIS), which is currently Paylocity 
• Orchestrate new hire set up in HRIS and ensure all employee deductions are entered correctly, including tax selections and Benefits
• Enter in a timely fashion all employee compensation and benefit changes
  • Responsible for PTO administration/tracking
  • Provide reports as requested
• Ensure all required employment documentation is completed and tracked on time and accurately
• Offboard employees leaving the firm
  • Craft final pay/departure letters
  • Provide information regarding benefits and COBRA enrollment
  • Send electronic exit survey
• Administer employee recognition program:  anniversaries, birthdays, life events (birth/adoptions, marriages, losses…) 
• Maintain employee files in compliance with applicable legal requirements
• Establish and maintain department records and reports
• Participate in developing department goals, objectives, and systems
• Develop and complete necessary reporting, such as those required by firm leadership and agencies; ensuring timely submission of compliance reporting such as for the EEOC and the CMS
• Partner with CPO in development and implementation of employment policies and procedures; maintain the employee handbook with updated legal and other pertinent information, tracking employee acknowledgements
• Participate as a member of the firm’s social/wellness/philanthropy activities committee

Other

• Other similar HR duties as assigned

Education and Experience

• Bachelor’s Degree Business, Human Resources Management or related field
  • Experience may be considered in lieu of a specific field of study
• Minimum 5 years progressive Human Resources experience
• Experience in the administration of payroll
  • Requires knowledge of payroll processes and state/federal tax requirements
• Designation from FPP, SPP, SHRM, or HRCI preferred
• Experience in the administration of benefits
• Experience administering and providing reports for 401K plans
• Knowledge of employment laws and practice
• Knowledge of Human Resources Information Systems (HRIS), such as Paylocity, Workday, or ADP
• Strong MS Office skills, particularly Excel
• Knowledge of Sharepoint is a plus

Communication and Relationship Skills

• Understanding of and willingness to demonstrate the mission, vision, values, and culture principles of GG+A 
• Ability to establish, cultivate and nurture high value relationships across the organization
• Demonstrable experience providing high-level customer service
• Ability to maintain confidentiality
• Strong interpersonal skills, including excellent written and verbal communication, and comfort presenting to internal and external stakeholders (vendors/partners/candidates) 

Reasoning Ability

• Ability to work independently and know when to seek guidance from leadership
• Demonstrated ability to use diplomacy and tact
• Ability to identify problems and determine the best course of action for their resolution, including knowing when to communicate and engage others
• Ability to think analytically and proactively solve problems
• Ability to prioritize multiple projects demonstrating structured organization and astute attention to detail
• Demonstrates sound discretion, professional judgement and business ethics in decision-making

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to use office equipment such as computer, keyboard, mouse technology
• Repetitive motion activities such as heavy typing and using a mouse
• Ability to adjust focus quickly from one medium to another
• Attend any/all proposal meetings and in-person client meetings
• Flexible hours may be required to accommodate global employees

GG+A is proud to be an Equal Opportunity Employer committed to creating a diverse and inclusive workforce. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, veteran status, or other legally protected classifications.

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