Address
Form of workSUMMARY: Provides administrative and Human Resources support.
DUTIES AND RESPONSIBILITIES:
QUALIFICATIONS:
Work Schedule:
Monday- Friday 8am-5pm (occasional early or late days for orientation or training set up)
Corporate Office Setting
Business Casual Dress
Some light local travel
COMPETENCIES:
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
DUTIES AND RESPONSIBILITIES:
- Supports administration, coordination, and application of company-wide Human Resources policies, procedures, and practices.
- Responds to employee's benefit questions, assists with resolution of problems regarding access to or payment of benefits, assists employees with paperwork related to filing medical claims, and processes enrollment forms and change requests.
- Primary point of contact for HR inbox (email) and phones; answers phones promptly and responds to questions and emails. Routes calls or emails appropriately.
- Coordinates paperwork and onboarding for new hires and students, including processing background, drug screen, badges, I-9 and NPDB and OAG reporting.
- Schedules and coordinates new employee orientations.
- Maintains uniform voucher program; monitors and records eligibility and processes forms.
- Maintains employee files and databases.
- Logs disciplinary action forms in database
- Monitors address and name changes; gather appropriate documentation
- Responsible for Licensure and Certification tracking and notifications
- May assist in processing and/or submitting payroll information; troubleshoots payroll issues
- Reviews applications and works with HR Coordinator and/or hiring manager to schedule interviews or other recruitment activities
- Coordinates travel arrangements, as requested.
- Assists with communication of benefit programs changes and updates.
- Posts required labor law information.
- Screens and routes telephone calls.
- Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
- Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
- Performs administrative assistant duties to HR Director, such as credit card reconciliation, calendar updates, managing meeting requests and other duties as requested.
- Maintains and orders supplies for the Human Resources department.
- Performs other related duties as assigned by management.
QUALIFICATIONS:
- One to two years related experience as administrative assistant or Human Resources Support.
- Acute attention to detail.
- Ability to work independently and as a member of various teams
- Proficient in Microsoft Office, in particular, Outlook, Excel, PowerPoint and Word
- Proficient in typing
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
- Excellent verbal and written communication skills.
- Proven ability to handle multiple projects, meet deadlines, plan and organize projects
- Strong interpersonal skills.
- Ability to understand and follow written and verbal instructions
- Ability to deal effectively with a diversity of individuals at all organizational levels.
- Commitment to excellence and high standards.
- Creative, flexible, and innovative team player
Work Schedule:
Monday- Friday 8am-5pm (occasional early or late days for orientation or training set up)
Corporate Office Setting
Business Casual Dress
Some light local travel
COMPETENCIES:
- Problem SolvingIdentifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
- Customer ServiceManages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
- TeamworkBalances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
- Organizational SupportFollows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
- Planning/OrganizingPrioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
- ProfessionalismApproaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
- QualityDemonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
- Attendance/PunctualityIs consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
- DependabilityFollows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
- InitiativeVolunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
- Frequently required to stand
- Frequently required to walk
- Frequently required to sit
- Continually required to utilize hand and finger dexterity
- Occasionally required to climb, balance, bend, stoop, kneel or crawl
- Continually required to talk or hear
- Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
- Occasionally required to lift/push/carry items up to 50 pounds
- Occasionally exposure to outside weather conditions
- Occasionally exposure to bloodborne and airborne pathogens or infectious materials (Clinic)
- Specialized equipment, machines, or vehicles used: Standard Office Equipment, such as copier, multi-line phone, computer, projector, etc
