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Form of work(Contingent upon available funding): 15.52 - 16.14, Hourly Work Schedule: Monday – Friday, occasionally includes some evenings and weekends. Faculty Appt Period: Job Summary:
Job Summary:
Responsible for the creation, placement, and coordination ofposition advertisements for internal and external communication. Receives,organizes and tracks resumes and applications for all open positions. Responsiblefor creation, updates, and verification of all job descriptions. Assists newhires in completing background checks and initial employment documents and onboardingactivities. Assists in the overall daily operation of the Human ResourceOffice.
Essential Job Functions:
- Responsible for the creation, placement, and coordination of job postings for internal and external communication, including updating vendors and relevant websites.
- Responsible for updating and maintains all job descriptions.
- Receives, organizes, and tracks resumes and applications for all open positions through ATS.
- Greets and assists job applicants in completing application packet.
- Greets and assists new hires in completing background check and initial employment documents including E-Verify.
- Sends recruitment reports to supervisors and track information for compliance reporting.
- Processes informational requests, such as employment verifications.
- Completes all mandatory training and participates in a minimum of two professional development opportunities each year.
- Performs other duties as assigned.
The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Special Instructions to Applicants Resume and Cover Letter required for full consideration.Copies of all current certifications due upon hiringEducation & Experience Position Qualifications:Preferred Qualifications:
Education:
- Associate Degree or equivalent related experiencewith some college.
Work Experience:
- Minimum three years experience in an officesupport position
- Minimum of two years experience in a customer service position.
Knowledge,Skills, and Abilities:
- Ability to handle multiple tasks and prioritize effectively with high degree of accuracy and attention to detail.
- High degree of integrity; ability to work in a sensitive, highly confidential, and professional environment.
- Ability to manage multiple priorities imposed by frequent deadlines, peak workloads, and public/student contact.
- Ability to communicate diplomatically, clearly, and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately.
- Strong interpersonal skills and sensitivity to a multicultural environment in an effort to work and communicate effectively with all students, faculty, staff and community partners.
- Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook).
- Accurate typing/data entry skills and demonstrated ability to work with attention to detail.
- Ability to work independently and also collaborate within a team environment.
- Exhibit problem solving skills beyond a set of instructions and adapt to changes when necessary.
- Ability to make appropriate recommendations based on logical and justifiable reasoning.
- Ability to use analytical and critical thinking skills to interpret written policies and procedures.
- Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism.
- Demonstrated history of ethical and professional behavior.
Preferred Qualifications:
- Bachelor’s Degree.
- Experience in Human Resources or recruiting.
- Experience in Learning Management Systems.
Working Conditions:
- Must be able to work flexible hours to include some nights and weekends.
- Work will be performed in an office environment with a significant amount of public contact, in person, by telephone, via email, and various communication platforms.
Physical Requirements:
- Duties require extended periods of sitting, talking and listening.
- Duties require extensive use of computers, telephone and other office equipment.
- Requires possible lifting of up to 25 lbs. (If an object weights more than 45 lbs., OSU-Oklahoma City requires this to be a two-person lift).
The work environment and physical demands described hereare representative of those required by an employee to perform the essentialfunctions of this job with or without reasonable accommodation.
Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.
Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.
