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SalaryDuke University:
Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.
PAYROLL activities are a major part of this position.
OCCUPATIONAL SUMMARY
The HR Specialist will provide human resource related functions to the Sanford School of Public Policy faculty, staff and student community, primarily handling payroll services/issues as well as foreign national and visa support/assistance. The position reports to the School’s HR Director.
WORK PERFORMED
A detailed description of functional areas and tasks follows:
Student Employment/Payroll
****Strict attention to detail is needed for this position.
Function as a member of the HR/Payroll Team providing backup support for payroll processing including faculty and staff payroll, compensatory payments.
Assist the HR team in working with Visa Services to request visas for international faculty/students/scholars, enter data in Webforms. Determine if any work authorization issues and follow appropriate visa procedures when applicable.
Primary responsibility for payroll activities for all students (undergraduate, graduated and PhD) including, but not limited to hiring, personnel changes, terminations, and related activities.
Work with all centers within the school for payroll issues and advice.
Processes base salary and supplemental payments, non-compensatory payments, biweekly secondary pay point setups; ensures timely submission of biweekly payroll according to Duke Corporate Payroll schedule.
Partner with the HR Representative on the electronic timecard process for students. Monitors the timely and accurate submission of timecards, runs reports and identifies and monitors and resolves problematic compensation payments for student through the interface with Duke Corporate Payroll Services and Duke departments as needed.
Serves as the in-house expert on the student recruitment portal, JobX supported by Duke. Acts as resource person to the Sanford School student supervisors and as an intermediary with Duke staff responsible for the system.
Onboard/offboard all students in accordance with internal HR processes.
Manages student compensation, seeks feedback from student supervisors on the competitiveness of our student rates, makes recommendations to HR Director for adjustment to rates, verifies that positions are posted and students hired at the correct rates.
Manage and review all Department personnel forms for completeness, accuracy, timing, and conformity to budget and policy guidelines to include faculty appointments; make recommendations and process forms as appropriate; identify and research unbudgeted or potentially inappropriate actions or requests and report to HR management regarding resolution or disposition.
Serve as the backup for faculty and staff hiring.
DEPARTMENTAL PREFERENCES
The qualified Candidate will have provable experience in performing payroll duties.
MINIMUM QUALIFICATIONS
Education - Work requires knowledge of basic communications, research and education. mathematical principles normally acquired through a high school.
Experience - Work requires the ability to review, maintain, research, and report on payroll information/activities and human resource generally acquired through five (5) years of related experience.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
