Hr Program Assistant

Knowledge Management, Inc. (KMI) is a Small Disadvantaged Business (SDB) providing Information Technology, Cyber Security, Data Analytics and Professional services to the Federal markets. Since 1998, our solutions and services have improved our client's performance and operational effectiveness, while reducing costs and mapping technology needs for tomorrow's requirements.

Title: HR Program Assistant

Location: Washington, DC (hybrid, customer will work out schedule with the employee)

Duration: Ongoing contract

Start date: ASAP

Clearance: Active Secret

Salary: Please let us know your salary requirement

KMI is currently seeking a qualified HR Program Assistant which requires human resources Program Assistants to assist the Office of Recruitment, Evaluation, and Employment, Board of Examiners (BEX). Each year, the Board of Examiners interviews thousands of prospective candidates for Foreign Service (FS) Generalist, Specialist, and limited-term appointment positions. The position involves extensive contact with the public, often under time constraints and in stressful situations. The Program Assistant is often an applicant's first personal contact with the Department of State. Excellent interpersonal and managerial skills are essential.

Specific Tasks and Deliverables:

• Initiate and update records for Generalist, Specialist and Limited Non-Career candidates related to employment in the REE Tracking Application (REETA)
• Provide guidance to candidates on ranking, deferment, veteran points and language rules and regulations
• Respond to email and telephone inquiries from candidates regarding ranking, deferment, language points, veteran points, medical/security clearance and suitability questions
• Prepare memos and scanning of employment documents to Payroll
• Initiate new hires into the travel database
• Initiate new hire personnel actions (form SF-50)
• Prepare and forward form SF-75 request for personal data information on transferring employees from other federal agencies
• Receive and assemble new candidate files from the Assessment Center
• Liaise with Records Management for retrieving and retiring hired and closed candidate files
• Liaise with Diplomatic Security (DS) representatives for processing of candidates who pass the oral assessment
• Prepare first day entry on duty confirmation packets for new employees
• Prepare and scan the request for personal ID badges (form DS-1838)
• Initiate and process State Department ID badges using the DS badging equipment
• Compile Hiring Status Report in Excel spreadsheet
• Maintain required statistical data
• Maintain current list for travel assignment technicians
• Initiate service computation dates updates
• Brief Division Chief or HR Specialist on the status of daily work assignments
• Assist HR Specialist with special projects as needed
• Prepare and send out official offer emails to candidates
• Prepare and track customer service survey data
• Assist with training of incoming (new) support staff
• Perform other ancillary duties as needed
• Serve as receptionist at front desk as needed
• Escort candidates as required

Equal Employment Opportunity Statement. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

E-Verify Statement. Knowledge Management, Inc. participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, KMI is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Pay Transparency Non-Discrimination Provision. Knowledge Management, Inc. will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Disability Statement. Knowledge Management aims to be a supportive workplace in all aspects of diversity, including accommodating those with additional needs. If you have a disability and need reasonable accommodation or assistance at any point in the application or onboarding process, please email us at marie@knowledgemanagement.com.