Hr Coordinator

Responsible for the administrative support of day-to-day human resources operations in benefits, payroll, HRIS, and recruiting. Provides support for Senior Human Resources team members.

Essential Functions/Responsibilities – General:

• Works in a cooperative manner with management, coworkers, customers, and vendors; seeks to support LAMMICO’s mission and vision in daily operations
• Meets assigned target dates and objectives; helps ensure that department quality, service, and productivity standards are met

• Prepares monthly premium payments to all benefit vendors and reconciles charges with payroll records and staffing changes
• Reconciles Flexible Spending Account claims reports to monthly Flex Account bank statement
• Responsible for timely notification to COBRA Administrator of any new hires and for subsequent qualifying events
• Primary liaison with insurance carriers for enrollments, terminations, and change reporting; responsibilities include processing updates to each vendor website, follow-up as necessary to ensure timely and accurate record-keeping as well as appropriate reconciliation with Payroll deductions
• Responsible for the set-up of new employees and benefit changes due to qualifying events or open enrollment in the HRIS, including onboarding and benefit deductions, responds to benefits inquiries
• Assists in the design and implementation of employee health and wellness events
• Assists in administration of compensation and performance management program to include the maintenance and modification of compensation spreadsheets, job descriptions, and performance appraisal process and software
• Completes annual compensation surveys as directed
• Primary liaison for HRIS; reviewing needs and recommending system features to automate and update processes
• Coordinates training on HRIS modules and serves as backup to the Payroll Administrator for report production
• Produces employee annual Total Reward Statements, Bonus Statements, Benefit Statements, Profit Sharing emails, and reporting as necessary

• Responsible for timely and accurate posting of vacant positions; works with vendors on postings and resolving issues
• Responsible for set-up, maintenance, and update of applicant tracking system
• Assists and coordinates recruiting process including resume review, telephone screens, reference checks, HR/culture interviews, letters to candidates, recruitment expense tracking and New Hire Breakfast planning
• Coordinates in-person, video conference, and telephone interviews, background checks and drug testing of employment candidates and MVRs on eligible employees
• Creates and modifies onboarding checklists
• Provides onboarding instruction to new hires and ensures timely completion; assists with questions; communicates new hire information appropriately to relevant staff within the company; updates employee database within HRIS with all remaining new hire information
• Creates and facilitates new employee orientation schedules and conducts the initial Human Resources introduction to orientation
• Assists in the development of the new employee orientation process

• Coordinates and administers the LAMMIkid Program, including assessing work needs, reviewing submitted candidates, and assigning positions and work as available

Essential Functions/Responsibilities – Miscellaneous:

• Scans, indexes, and retrieves personnel records in the imaging system
• Prepares and maintains LAMMICO and affiliate company organizational charts
• Provides general clerical duties for HR and Administration staff
• Maintains the Employee Handbook, with direction from the Senior HR team
• Responsible for completion of project work as assigned, including research, document creation, imaging system organization, and process documentation
• Assists in budget preparation, input, and reconciliation
• Serves as a backup to other administration support staff positions, including on-demand switchboard assistance

Required:

• High school graduate
• Flexible, proactive, resourceful, and efficient in problem-solving, meeting department and company needs, as appropriate
• Strong customer focus and team orientation
• Ability to appropriately handle confidential and sensitive company information
• Excellent communication skills with the ability to interact and work effectively with employees at all levels within the organization
• Ability to manage time, set priorities and work independently
• Proficiency in the use of Microsoft Office Programs

Desired:

• Prior knowledge of principles and practices of human resources
• Prior experience with a HRIS database
• Some college level training or experience
• Experience and/or training in project management
• Experience in process improvement/management
• Payroll experience