Hr Benefits/Hris Specialist

The successful candidate will coordinate Imperial’s health and wellness benefits, assist with benefits set-up, maintenance, processing and reporting in the UKG HRIS/Payroll system. The Benefits/HRIS Specialist is expected to perform responsibilities with a commitment to providing superior service to Imperial team members, and maintain efficient and effective departmental operations. Above all, the Benefits/HRIS Specialist must fulfill the needs of the office in a manner which is consistent with Imperial’s Vision and Values.

JOB DESCRIPTION/RESPONSIBILITIES:

BENEFITS ADMINISTRATION

• Ensure that Imperial benefits are administered in accordance with federal and state regulations and Imperial policies and procedures, under the direction of the HR Manager.
• Acts as administrative liaison and maintains ongoing relationship with benefit broker and vendors.
• Coordinates the annual open enrollment process, including: participation in benefit meetings, ensuring annual benefits statements are produced and distributed, and open enrollment changes are processed timely and efficiently with payroll and vendors.
• Conducts weekly HR Benefit orientation for new hires and gathers proper documentation. Ensures that all required employment and benefits documentation and information are complete and processed efficiently and effectively.
• Process ongoing Life, FSA, HSA, STD, LTD, WC, health, dental and vision transactions with Imperial employees and vendors as necessary.
• Reconciles and audits monthly insurance bills for health, dental, vision, life (basic and voluntary) for accuracy within one week of receipt.
• Responsible for COBRA administration and coordinating efforts with vendors, employees and payroll.
• Completes DOL notices in accordance with compliance requirements.
• Coordinates 401k program including additions, changes, reporting and annual audit and testing.
• Ensures compliance with the ACA requirements including maintaining the Measurement, Stability and Administrative periods and annual filing requirements.
• Assists employees by answering questions, and following up timely.

Workers Comp

• Tracking all team members on workers compensation.
• Provides information and wages to carrier as needed.
• Maintains OSHA Log as well as the internal WC monitoring spreadsheet.
• Explains WC benefits and coordinates medical treatments for team members as needed.

HRIS

• Coordinate efforts associated with UKG HRIS/Payroll system, including the following:
  • Participate in meetings with users and leadership/management team to define system(s) requirements and / or resolve issues.
  • Create Queries and Reports as needed.
  • Manage UKG Home Page, company Info Page, etc. with helpful and informative documents: News and Events, Wellness Tips, Available job postings, etc.
  • Maintains and updates changes on the Career Pages of the Imperial website.

Leave Management

• Manages all aspects of team member leave eligibility and tracking as it pertains to FMLA, state leaves, and Imperial policies and procedures.
• Keeps detailed records of team members on all types of leaves.
• Acts as liaison between team member and disability/WC carrier as issues arise.
• Educates team member regarding their rights and responsibilities while on leave as it pertains to their leave type.

Wellness Coordinator

• Coordinate and facilitate Wellness team meetings and planning sessions.
• Plans annual Wellness activities by coordinating with Imperial Supervisors, Managers, Wellness team, and vendors.
• Develop and implement wellness activities throughout the year.

Other Essential Responsibilities

• Recommend and implement changes and improvements to Human Resource systems and procedures to ensure consistency and legal compliance across all Imperial affiliated agencies.
• Assist with Company Function Planning (Annual Awards Banquet; Holiday Party).
• Assists with the annual United Way Campaign
• May function as department representative on internal committees.

REQUIREMENTS/QUALIFICATIONS:

• Bachelor’s degree with at least three to five years’ experience in Human Resource
• High level knowledge of EEO, FLSA, COBRA, HIPAA, ADA, ACA, WC, FMLA, Federal and State employment and benefit laws.
• Knowledge of Human Resource procedures and policies, as well as an awareness of multi-state laws.
• Excellent computer skills; proficient in Microsoft Office.
• Highly organized, detail oriented, and ability to multi-task.
• Ability to manage multiple projects with competing priorities and deadlines.
• Proven records utilize discretion in dealing with confidential matters.
• Excellent verbal and written communication skills to work with all levels of staff and management.
• Experience working with UKG Software a plus.
• Limited local travel required.

Physical/Mental Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee frequently is required to walk. The employee is occasionally required to stand and talk or hear.
• The employee must regularly lift and/or move up to 20 pounds, occasionally lift and/or move up to 40 pounds, walking items over distances, occasionally may use a two wheeler or pallet jack for any heavier lifting.

• Requires manual dexterity and visual acuity sufficient to typing, filing and perform other administrative job functions (type, email, etc.).
• Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized

Reasoning Ability

• Ability to apply commonsense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee regularly works near moving mechanical parts.

• The employee is exposed to hot/cold weather/air depending upon the season. Employee is occasionally exposed to fumes. As the doors to the docks are opened and closed.

• The noise level in the work environment is usually moderate.