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JOB TITLE: HUMAN RESOURCES/ADMIN ASSISTANT
DEPARTMENT: CENTER ADMINISTRATION
STATUS: FULL TIME
IMMEDIATE SUPERVISOR: CENTER ADMINISTRATOR
THE SALVATION ARMY MISSION STATEMENT: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the Gospel of Jesus Christ and to meet human needs in His name without discrimination.
JOB SUMMARY
The Human Resources/Admin Assistant works closely with both the Regional HR Manager in the day-to-day HR tasks as well as with the Center Administrator for various administrative tasks.
HUMAN RESOURCES TASKS
- Post job openings for vacant positions and maintain staffing matrix.
- Review applications and resumes, screen candidates, and schedule for interview when applicable
- Responsible for the pre-employment process for new hires including offer letters, background requests, and references.
- Provide orientation for new hires and ensure that all of the proper documents are signed and placed in the personnel record.
- Update and maintain the I-9 file
- Create new employee personnel files and ensure they are maintained according to ARC Command/Review Standards.
- Assist with employee HRIS entries such as employee changes, deductions, terminations, etc.
- Run various reports as requested by using HRIS and other software
- Notify managers of upcoming employee evaluation schedule
- Make TSAMM entries for Command FC Review
- Set up new employees on the OTIS Training website and assign training courses
- Assist with lien and garnishment notices, ensuring that each party receives the correct paperwork and that deduction codes are entered in the payroll system.
- Work with managers to report new WC claims and collect necessary paperwork for work-related injuries
- Ensure all required labor and legal posters are present at each location
- Become familiar with The Salvation Army Injury and Illness Prevention Program
- Fulfill duties of Safety Supervisor as described in the IIPP
- Become familiar with company benefits offered and assist enrollment for new hires and annual open enrollment
- Assist with maintenance of records for Authorized Drivers for ARC, including annual MVR and safety training.
- Collect proper forms for DOT Driver Qualification Files and maintain file compliance.
- Provide backup to the Accounting office as necessary for HR/payroll-related matters.
- Assist with employment and salary verification requests.
- Other duties as requested by the Administrator, HR leadership, or his/her designate.
ADMINISTRATIVE TASKS:
- Attend Advisory Council meetings and supervisory staff meetings.
- Responsible for taking minutes, typing, and distributing these minutes on the Administrator’s approval.
- Participate in Department meetings as directed by the Administrator.
- Assist with planning and set-up of Center special events.
- Keep a calendar of guests for Center apartments. Notify the appropriate supervisors.
- Compose emails, correspondence, memos, and thank you letters and distribute them as appropriate.
- Sort and distribute Center mail according to TSA policy.
- Maintain records of Authorized Drivers for ARC, including annual MVR and safety training
- Order office supplies as needed.
- Arrange for shipping items when needed.
- Minimal travel to ARC retail stores, banks, and post offices for various purposes.
- Other written or verbal duties as may be assigned by the Administrator or designate.
QUALIFICATIONS:
- AA Degree preferred or suitable combination of skills and experience.
- Strong computer skills, including email, MS Office, and related business & communication tools.
- Excellent organizational skills, detail-oriented, and able to multi-task
- Must be self-motivated, able to work with minimum supervisor, and able to handle confidential matters.
- Effective written and verbal communication skills and ability to interact with staff at all levels.
- Possess and maintain a valid driver’s license.
PHYSICAL REQUIREMENTS:
- Ability to walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis.
- Ability to grasp, push, and pull objects such as files, and file cabinet drawers, and reach overhead.
- Operate computer, phone copier, and various office equipment.
- Ability to drive vehicles for site visits and meetings.
- Ability to occasionally move items up to 25 lbs in the office for various needs.
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.
