Hr Assistant

POSITION SUMMARY
The HR Assistant supports the HR Specialist in maintaining and coordinating the HR department to meet department goals and objectives. Responsible for all tasks relating to processing a weekly payroll.

PRIMARY RESPONSIBILITIES

• Assist and maintain in the implementation and management of human resources policies and safety procedures.
• Maintain SMCs attendance control program by collecting and verifying timekeeping information for all employees.
• Maintain payroll functions including data entry, processing, answering employee questions, fixing processing errors, and distributing checks.
• Update paper and electronic payroll records by entering adjustments on pay rates, employee status changes, deductions, 401k, etc.
• Supervise and assist in the drug free workplace policy and process.
• Maintain training logs, make copies for HR employee files, enter training information in the company Supervisor (R) drive, and file original training logs.
• Administer and maintain company employee benefits program, including but not limited to Blue Cross Blue Shield of ND claims and premiums, 401k loan processing, and the COBRA insurance program.
• Manage correspondence related to job offers and employment verification requirements.
• Coordinate the recruiting process, to include job posting, tracking of applicants, scheduling pre-employment activities and new hire orientation.
• Conduct new hire orientation and present HR Policies and Procedures, enroll employees in the 401k plan, input information in designated software, create badges, create HR files, create a PCN and scan necessary employee documents to payroll.
• Assist employees with Short-Term Disability and Long-Term Disability paperwork and process.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Accurately compile and update employee records.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Provide information requested by management that protects employee privacy.
• Maintain proper supply of payroll checks & envelopes. Reorder as necessary.
• Other duties and projects assigned by the HR Specialist.

POSITION REQUIREMENTS
• Knowledge of administrative and office procedures and systems such as word processing, managing files and records and workplace terminology.
• Knowledge of principles and procedures for personnel selection training, compensation and benefits, labor relations, and personnel information systems.
• Maintains the integrity and confidentiality of human resource files and records.
• Knowledge of business management principles involved in human resources, production methods, and coordination of people and resources.
• Knowledge of federal and local government employment laws and regulations.
• Use logic and reason to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Excellent interpersonal skills with ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Accurate data entry skills with great attention to detail.
• Exceptional mathematical and calculation skills.
• Exceptional communication skills, verbal and written.

COMPUTER SKILLS
• Basic computer knowledge required (i.e., email and word processing experience)
• The use of a PC workstation and an individual email account
• Working knowledge of common software applications (word processing, spreadsheet, database)
• Extensive knowledge of Excel spreadsheets and Visual software

EDUCATION and/or EXPERIENCE
Required: Associate degree in HR or related business field.
Preferred: Two years of experience working in an HR office setting.