Hr And Payroll Specialist

Why should you keep reading and consider working here?

We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration.  Our foundation of success is having effective working relationships, built on mutual trust and respect.  We will challenge you to be the best you can be and will work hard to provide a work environment that allows you to succeed.  

The Department's Office of Human Resources is staffed with six motivated and personable employees who collaborate and enjoy each other's company and humor.  This position is vital to our office and entire agency as the cornerstone of support for a variety of human resource needs.   With a variety of business groups, our department offers you the opportunity to use your administrative skills in a fresh way every day.  Are you up for the challenge?

What is this career opportunity?

This position serves as a Human Resource Assistant supporting agency HR needs for approximately 560 employees. We are looking for a candidate with a passion for service, and will train you in our system and processes to enable you to succeed. While an HR Specialist is cross functionally trained to provide back-up as needed, this specific role is the lead on the following functions:

• Payroll Activities: Oversees the bi-weekly payroll process to ensure accuracy and timeliness of the process and responds to employee and supervisor inquiries.  Understands and applies appropriate payroll policies to employees of various schedules, business groups, and collective bargaining agreements. This duty determines the overall schedule to perform other duties.
• FMLA Administration: Assists with FMLA coordination by giving written communication about the benefit and tracking FMLA hours used.
• HR Information Management: Performs data entry into the human resource information system, manages physical files, and maintains other human resource information while ensuring accuracy. Runs reports and provides analysis in support of human resource decision-making processes as needed. Once trained, manages the intake, processing, and filing of background checks. Maintains strict confidentiality in accordance with all laws and policies.
• Customer Service: Provides exceptional service to employees who walk in the office or send inquiries.

If you want to join an agency with a positive culture of strong working relationships alongside a team of other passionate HR professionals, look no further and apply today! We will train you in our system as needed if you bring the potential and desire to learn!

What are we looking for?

Education and Experience:

• High-school diploma or equivalent. College coursework in business, human resources, finance, or payroll related topics preferred; AND
• Substantive experience with high contact customer interactions and providing excellent service; OR
• Strong aptitude for learning a custom payroll system and  HR support processes
• Alternate forms of education/experience considered on a case-by-case basis

Competencies:

Knowledge of, or Ability to Learn:

• State and federal policies that apply to state work and human resources
• State payroll processes
• Union pay and leave requirements in certain business groups
• Microsoft Office Suite, specifically strong skills with Outlook and Teams

Ability to:

• Provide excellent customer service to agency personnel seeking support from human resources via in-person or electronic interaction
• Demonstrate consistent accuracy and attention to detail
• Pivot between a fixed payroll timeline to self-managed tasks
• Prioritize quickly and effectively
• Maintain working relationships with coworkers and other business groups
• Maintain strict confidentiality of personnel and medical information
• Identify and resolve problems within assigned areas of responsibility

Does this sound like a fit for you?

Please tell us how and why by submitting your resume and cover letter. (Please note: You do not need to complete the "work experience" or the "education & certifications" portion of the application process in our recruiting system.  You only need to upload the requested documentation.)

What can you expect from us in return for your work at our agency?

• Work/life Balance
• Health Coverage
• Retirement plans
• Paid Vacation and Sick Leave and Holidays
• And more...

Public Service Loan Forgiveness (PSLF) - Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.  

Other important information to be aware of.

• This position requires the successful completion of a criminal background check.
• Only online applications are accepted.  By applying online, you are able to receive updates and monitor the status of your application.