Home Health Administrative Assistant

Job Responsibilities

• Complete operational requirements by scheduling appointments, meetings, taking minutes, preparing conference and travel authorization requests, providing information by answering questions/inquires and providing phone coverage for management calls and inquiries (to include rotating coverage of phones in the event of staff shortages)
• Actively participate in administrative functions, assessments and training for the Unit; includes acquiring and exemplifying a full understanding of each program area and as requested by management
• Manage multiple projects in a timely manner with quality, accuracy and professionalism
• Develop presentations, procedures, reports, tracking and communications as indicated by supervisor
• Handle mailings and mail distribution for Unit teams
• Organize and prepare for events, meetings, site visits, and audits as well as material preparation for attendees (includes packets, agendas, handouts)
• Maintain office equipment to include copiers, scanning, faxes and telephone for staff
• Provide excellent customer service and professionalism to staff, vendors, stakeholders and management;
• Perform other duties as requested

Knowledge, Skills and Abilities / Competencies

• Strong skill set in organization, problem solving, time-management, customer service and attention to detail
• Excellent interpersonal and verbal communication skills to work with staff, beneficiaries and other key stakeholders
• Proven ability to comprehend instructions and implement requested tasks and responsibilities within given timelines and due dates
• Demonstrated ability to record, compile, summarize and perform basic analysis of narrative materials.
• Ability to learn and independently apply procedures, laws, departmental rules and regulations
• Proven ability to work independently as the work increases in scope and complexity
• Excellent written communications and demonstrated ability to apply sentence and grammatical structure to independently compose and format materials within established guidelines
• Ability to use judgment in coordinating and monitoring office procedures and workflow.
• Demonstrated ability to manage multiple projects in a timely manner and meet identified quality, accuracy and professionalism
• Proven ability to use courtesy and tact in performing public contact and communication duties that may be sensitive in nature
• Proficient in MS Word and Excel

• Knowledge of the Medicaid and Medicare programs and third party payer methods desired.
• Prior familiarity with Kinnser Home Health EMR software strongly desired.
• At least 1 year of experience in Home Health.

Minimum Education and Experience Requirements

Graduation from high school and demonstrated possession of knowledge, skills, and abilities gained through at least 2 years of office assistant/secretarial experience; or an equivalent combination of training and experience.

Job Types: Full-time, Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 20 – 37.5 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Free parking
• Health insurance
• Life insurance
• On-the-job training
• Paid sick time
• Paid time off
• Paid training
• Vision insurance

Healthcare setting:

• Medical office

Medical specialties:

• Home Health

Schedule:

• 4 hour shift
• 8 hour shift
• Monday to Friday
• No weekends

Experience:

• Home Health: 1 year (Preferred)
• Medical administrative support: 1 year (Preferred)

License/Certification:

• Certified Medical Assistant (Preferred)

Shift availability:

• Day Shift (Required)

Work Location: In person