High School Secretary

Job Titles: Building Secretary
Department: Clerical
Reports to: Building Principal and Director of Finance
Salary Range: $16,000 - $28,500
 
Summary
The Floater Secretary provides interim coverage for Building Secretaries to provide continual and consistent support to the building principals and school district.
 
Essential Duties and Responsibilities

• Make and receives phone calls, takes messages and routes calls
• Maintain school records and files
• Type, prepare, distribute and file school records, reports and correspondence
• Distribute mail for the building
• Greet office visitors
• Assist and orient substitute teachers
• Keep student attendance records
• Keep staff attendance records
• Check students in and out of school
• Assist the school nurse with distribution of medications when necessary
• File reports with state and federal agencies as required
• Perform other duties as assigned by the building principal

 
 
Supervisory Duties
Directs the activities of students who work in the office
 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
 
Qualifications
Education
High school graduate
Certificates, Licenses, Registrations
None, however a keyboarding skills test will be administered
 
Skills and Abilities
Language
An individual who holds this position must have the ability to:
Read and interpret documents such as instructions and procedure manuals 
Write simple and complex reports and correspondence
Speak with members of the public, students and other staff members
Computation
Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages
Reasoning
An individual who holds this position must have the ability to:
Interpret instructions furnished in written, oral, diagram or schedule form
Solve problems when such problems have a variety of concrete variables
Technology
An individual who holds this position must:
Have strong computer skills including word processing, and working with spreadsheets and databases
Be able to understand and submit online reports to state and federal agencies
Have the ability to learn new systems and software
Other Skills and Abilities
An individual who holds this position must have:
Strong interpersonal skills and ability to work closely with a variety of staff members and the public
The ability to safeguard confidential information
 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
 
Physical Demands
While performing the duties of this position an employee is regularly required to sit, talk and hear.  The employee is frequently required to walk and use fingers and controls.  The employee is occasionally required to stand, reach and bend and lift and carry up to ten pounds.  Close vision ability to look at a computer screen for long periods of time is required.
Attendance
Consistent and regular attendance is an essential function of this position
 
The work conditions and environment described here are representative of those that an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
 
Conditions and Environment
The work environment is frequently chaotic with many students and staff members present and speaking simultaneously.