Health Professions Administrative Assistant

Posting Details
Posting Summary
Working Title
Health Professions Administrative Assistant
Role Title
Admin and Office Spec III
Role Code
19013-SW
FLSA
Nonexempt
Pay Band
03
Position Number
29800126
Agency
Laurel Ridge Community College
Division
Laurel Ridge Community College (Div)
Work Location
Frederick - 069
Hiring Range
he hiring range for this position is $41,000.00-$52,000.00. Salary will commensurate with education and experience.
Emergency/Essential Personnel
No
EEO Category
F-Admin Supp
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Position will work predominantly weekdays, though there will be occasional evening or weekend obligations. Support may occur on or off any campus or site in which the Laurel Ridge Health Professions are functioning.
Sensitive Position
No
Job Description
Click here to learn about Laurel Ridge Community College.
Laurel Ridge Community College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a diverse environment, and strongly encourages applications from women, minorities, individuals with disabilities, and veterans. In compliance with the Americans with Disabilities Act (ADA), Laurel Ridge will provide, if requested, reasonable accommodation to applicants in order to provide access to the application, interviewing, and selection process. Please email eeo@laurelridge.edu for further information.
Sponsorship of an employee's work authorization takes time and requires an ongoing financial investment. Therefore, Laurel Ridge Community College does not have funding to sponsor potential employees in the US on a work visa. We consistently follow this funding model to ensure our practices are not discriminatory. Exceptions would require approval from the college president.
Laurel Ridge Community College is an equal opportunity institution providing educational and employment opportunities, programs, services, and activities. While honoring bona fide occupational exceptions as needed, the college shall promote and maintain equal employment and educational opportunities without regard to race, color, religion, disability, sex, sexual orientation, gender identity, ethnicity, marital status, pregnancy, childbirth, or related medical conditions including lactation, age, status as a veteran, national origin, or other non-merit factors. The college also promotes a safe working environment and prohibits sexual misconduct, including sexual violence and harassment.
Provide support for the Director of Health Professions and employees within Health Professions, playing an integral and critical role in the day-to-day operations of the department. Includes coordination of administrative procedures within the Health Professions Programs. Individual is responsible for making appointments, scheduling meetings, taking notes, entering course schedules, disseminating information, and assisting with the timely submission of Health Professions reports, when applicable. Provides integral support with specific duties, including Health Professions student application processes, accreditation efforts, testing coordination, and purchasing. Works collaborative, as a team member, with all Administrative Assistants. Works with enthusiasm and positive spirit and maintains strictest confidentiality regarding all office and personnel matters. Provides administrative support for Health Professions at the Middletown Campus, Fauquier Campus, and Luray-Page County Center, as well as satellite locations.
Telework
According to DHRM policy 1.61 Teleworking, effective July 5, 2022, Virginia state employees will return to the workplace. Consistent with pre-pandemic policies, telework may be an option for certain eligible positions. Eligible positions are determined by the type of work and job requirements of the position, as defined by heads of agencies.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications

• High School diploma or equivalent required
• Education or training in administrative support technology or related field or equivalent.
• Demonstrated and Proficient Technology skills with experience in educational and office technologies including: Microsoft Office, Outlook, Student Information System, Canvas, Google Platforms/Tools, and/or the ability to quickly achieve proficiency based on underlying technology skills.
• Evidence of positive working relationships with colleagues, other professionals, and the public.
• Demonstrated commitment to diversity, equity, and inclusion.
• Understanding of and commitment to the mission, vision, values, and philosophy of the VCCS, college, and department.

Additional Considerations

• Excellent customer service and interpersonal skills with ability to manage interactions with visitors, students, faculty, staff, and the public.
• Exceptional written and oral communication skills with ability to tailor communication to multiple audiences.
• Ability to assist Health Professions professors with instructional needs in a professional manner.
• Ability to work independently in a fast-paced, multi-faceted office environment while keeping multiple priorities in focus and in progress.
• Proficient with office procedures, planning, time management, and strong organizational skills.
• Ability to develop administrative procedures in the department, and to coordinate their implementation to Health Professions personnel.
• Knowledge of computer programs used in the Nursing, EMS, Surgical Technology, Dental Hygiene, Med Lab Tech, Phlebotomy, PTA, and any future Health Professions programs, or the ability to quickly acclimate to these programs.
• Command of confidentiality, resolving concerns, and tact are required.
• Ability to proactively support specific initiatives, including accreditation efforts, student application processes, and other duties, as assigned.

Operation of a State Vehicle
Yes
Supervises Employees
No
Required Travel
Travel as per any required duties of the position, such as to sites/campuses and any training. Ability to cover assignments throughout the college service region as necessary for the job is required.
Posting Detail Information
Posting Number
CLS_2906P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
03/25/2024
Job Close Date
04/25/2024
Open Until Filled
Agency Website
http://www.laurelridge.edu
Contact Name
Debbie Keller
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
https://jobs.vccs.edu/postings/71773