Health Information Management (HIM) Coordinator | Medical Records

Jacksonville, FL 32257
Under the direction and supervision of the Corporate Medical Records Manager, the HIM Coordinator serves as the team leader coordinating project plans across the department. S/he functions as a member of the compliance team to assure optimum performance and productivity of the Medical Record department. The Coordinator assumes responsibility of the department in the absence of the Corporate Medical Records Manager.
Position Details

• Competitive compensation package, 23 days of PTO
• In-office based position; work from home not allowed at the present time.

Primary Duties and Responsibilities:

• Coordinates the Release of Information process which include requests from and to third party payers, providers, legal, patients/families, insurances, and others as well as processing the invoices for records requests.
• Assists in the outreaching to providers and healthcare facilities for Medical Records via phone, fax, mail, encrypted email, or EMR system retrieval.
• Monitors the documentation practices within the patient record in all settings, trending outcomes and reporting to leadership any regulatory or organizational non-compliance
• Assists and coordinates all records maintenance practices performed by Medical Records staff; Processes, completes, and/or coordinates the Data Manipulation Requests (DMR) such as EMR data correction and changes.
• Ø Processes, completes and/or coordinates the e-MPI (electronic Master Patient Index) cleanup processes such as data cleanup, duplicate records maintenance, etc....
• Coordinates the death certificates and amendments processes according to state regulations and organization policy, facilitates the enrollment and training of new physicians and/or providers in the state Electronic Death Registration System (EDRS), and maintains a working relationship with external community partners such as Funeral Homes, Vital Statistics Office as well as other providers.
• Coordinates the Medical Records documentations audits, deficiencies, and analyses processes (such as orders, advanced directives, certifications, ) for compliance to regulatory requirements.
• Coordinates the preparation of physician documentation for evaluation and management for coding audits to the coding team.
• Investigates date of death issues that impact reimbursement by coordinating with clinical and/or financial staff, Compliance and Corporate Medical Records Manager and/or the Social Security Administration, funeral homes, and external facilities to facilitate the correction of dates of death.
• Assists the Corporate Medical Records Manager with the orientation and ongoing training of processes to Medical Records staff and volunteers.
• Maintains office supplies and inventories, monitors supply cost and usage for the Compliance Department and Admissions Department.
• Prepares and assigns schedules to medical record staff and monitors for completion and accuracy.
• Assists the Corporate Medical Records Manager with the orientation and ongoing training of Medical Records staff and volunteers.
• Notarizes certified records and other documents as needed.
• Assists the Corporate Medical Records Manager with processing external EMR records requests for Alivia Care and partners.
• Assists the Corporate Medical Records Manager with processing EPIC EMR access requests for Alivia Care and partners.

Licenses and Certifications

• RHIT strongly preferred
• Certified Electronic Health Records Specialist (CEHRS) preferred
• Notary Public State of Florida or ability to obtain within the next 90 days

Education/Experience
Typical qualifications would be equivalent to:

• Associates or Bachelor's degree in HIM preferred; high school diploma or equivalent required
• Three (3) to four (4) years of Medical Records experience required.
• ICD-10 coding and CPT coding knowledge preferred

Desired Knowledge:

• Health information standards and regulations
• HIPAA Privacy and Security Standards
• Medical terminology
• Computer software including use of Microsoft Outlook, Word, Excel, Adobe PDF, as well as EMR and medical record document management systems experience.