Address
Form of work
SalaryInitial Posting Date:
03/13/2024 Application Deadline:
03/24/2024 Agency:
Oregon Health Authority Salary Range:
$3,619 - $5,483 Position Type:
Employee Position Title:
Health Equity Workforce Assistant (AS2) Job Description:
The Oregon Health Authority Equity & Inclusion Division is hiring a Facilities Support Administrative Specialist!
This is a full-time, 17 month limited-duration position represented by the union, with an anticipated budget update to transition from limited-duration into a permanent position.
The primary purpose of this position is to provide administrative support to the Traditional Health Worker (THW) Program. Key tasks include: 1) Provide administrative and staffing support to advisory councils and working committees established to develop and guide language access services and traditional health worker certification processes conducted by the Oregon Health Authority; 2) Enter data into the traditional health worker registry and produce registry reports; 3) Respond to inquiries regarding traditional health worker services, including testing and certification processes of traditional health workers.
MINIMUM QUALIFICATIONS
Three years of administrative experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An associate degree in general office occupations and two years of administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
OR
An equivalent combination of education and experience.
WHAT WE ARE SEEKING:
Requested Skills/Attributes:
- Experience providing efficient processing of THW applications and certifications with meticulous attention to detail.
- Familiarity with accurately entering THW registration information into program databases, ensuring data accuracy and completeness.
- Proficient at collaborating with Manager, Coordinator, and technical support staff to identify and implement improvements to registries, resulting in enhanced efficiency and effectiveness.
- Experience demonstrating expertise in THW registration processes, consistently meeting or surpassing established performance metrics.
- Proven track record of managing all related correspondence promptly and effectively, fostering clear communication channels with stakeholders. Experience providing internal customer service to employees, ensuring effective day-to-day business operations.
- Experience in externally facing customer service.
- Experience stewarding relationships with agency and division staff, community partners, and members of the public.
- Experience practicing principles of equity, inclusion, anti-racism, universal accessibility and culturally and linguistically appropriate services.
- Familiarity with ADA regulations and/or principles of universal access.
- Experience supporting workplace safety initiatives and/or familiarity with office safety and security needs.
- Experience working in a large organizational setting, with complex systems and policies.
- Familiarity with psychological first aid and trauma-informed crisis de-escalation techniques.
- Bilingual language skills preferred.
- Proficient at an expert level in Microsoft and Adobe products, and adept at learning and using new technology.
- Proficiency in using MS Teams and Zoom for remote meetings.
- Proficiency in using software and systems such as Smartsheets, Teams/SharePoint and other applications to support collaboration, coordinating projects and streamlining processes.
The person in this position is expected to:
- Learn how to research, interpret, and apply federal, state, agency, divisional laws, policies and procedures, and controls to monitor and manage tasks and performance for operations in the Five Oak building.
- Serve as one of the primary points of contact for the E&I division to provide office coverage to support routine needs/requests from staff and members of the public.
- Serve as central point of contact for facility supports.
- Serve as central point of contact to Five Oak property management, in coordination with the Office of Facilities Management.
- Serve as coordinator of building-wide badging and security processes and supports for all OHA staff, visitors, and guests who need facility access.
- Participate as an active member of Five Oak Building’s Safety and Workplace Incident Response Committee (SWIRC) and Total Worker Health Committee (TWH).
- Working within SWIRC, maintain and communicate safety-related procedures with OHA staff in the building.
- Assist with new employee onboarding by providing orientation to the facility.
- Create and maintain standard operating procedures related to the building on facilities issues.
Working Conditions:
The position is a hybrid mix of 3 days or more in office/remote work. Work is primarily performed within an office environment, with some contact with the public. Occasional extended hours may be required. Access to sensitive materials/information and confidentiality is required. Occasional travel for meetings may be required, primarily between Salem and Portland
What's in it for you?
The Equity & Inclusion division is a team of passionate individuals working to identify and address health inequities. You will receive a comprehensive, competitive, and affordable benefits, leave, and wellness package, including:
- Nearly unbeatable medical, vision, and dental benefits
- 11 paid holidays
- 8 hours of vacation per month
- 8 hours of sick leave per month, eligible to be used as accrued
- 24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service
- Pension and retirement programs
- Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
- Continuous growth and development opportunities
- Opportunities to serve your community and make an impact through meaningful work
- A healthy work/life balance, including flexible schedules and hybrid work options for many positions.
OHA’s strategic goal is to eliminate health inequities in Oregon by 2030. OHA definition for Health Equity:
“Oregon will have established a health system that creates Health Equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving Health Equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistribution of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.”
OHA values Health Equity, service excellence, integrity, leadership, partnership, innovation and transparency. Click
here
, to learn more about OHA’s mission, vision and core values. How to apply:
- Complete the online application.
- Attach a Cover Letter describing how your experiences qualify you for the position. Your cover letter should be no more than two pages. Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying.
Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the
Pay Equity Project
homepage. Help Your Application Rise to the Top!
Your candidate profile and resume are the perfect opportunity to highlight your interest in the position and showcase your knowledge, skills, abilities and experience – lived, learned and professional- making you a top candidate for the position. Submissions will be reviewed for consistency of information, relevant experience, and communication skills at the professional level (attention to detail, spelling, grammar, etc.).
Your candidate profile and resume are the perfect opportunity to highlight your interest in the position and showcase your knowledge, skills, abilities and experience – lived, learned and professional- making you a top candidate for the position. Submissions will be reviewed for consistency of information, relevant experience, and communication skills at the professional level (attention to detail, spelling, grammar, etc.).
- This posting closes at 11:59 PM on the close date listed.
- Workday will timeout after 15 minutes of inactivity.
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- You must have a valid email address to apply.
- Check both your email and Workday account for updates regarding this recruitment.
- Please print or save a copy of this announcement. You will not have access to it once the posting closes.
Need Help?
If you need assistance to participate in the application process including an accommodation request under the American with Disabilities Act, please call or email Tracy Blach.
Voice: 503-509-5513
Email:
tracy.blach@oha.oregon.gov
Additional Information
- Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.
- If you are a veteran, you may receive preference. Click herefor more information about veterans’ preference. If you are a veteran, you may receive veteran’s preference. To receive veterans' preference points, please submit the following required documentation when you apply:
- A copy of your DD214/DD215 form; OR a letter from the US Dept. of Veterans Affairs indicating you receive a non-service-connected pension for the five (5) point preference.
- A copy of your DD214/DD215 form; AND a copy of your veteran’s disability preference letter from the Dept. of Veterans Affairs for the ten (10) point preference.
We do not offer VISA sponsorships or transfers at this time – unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. - If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
- Candidates who are offered employment at the Oregon State Hospital must satisfactorily pass a pre-employment drug test.
- Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.
- Attention current State of Oregon employees: To apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet.
- Applicant Help and Supportwebpage
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism. The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position. (Critical elements of process).
Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
