GRANTS SPECIALIST IV - 77001045

Requisition No: 817640 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: GRANTS SPECIALIST IV - 77001045

 Pay Plan: Career Service

Position Number: 77001045 

Salary:  $45,000.00 

Posting Closing Date: 12/10/2023 

Total Compensation Estimator Tool

Grants Specialist IV

LEON COUNTY / POSITION NUMBER 77001045

READVERTISEMENT

**PREVIOUS APPLICANTS ARE STILL BEING CONSIDERED**

This advertisement will be used to fill multiple vacancies.

Minimum Requirements:

• Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.

Description of Duties

ESTABLISH AND MAINTAIN FILES FOR REVENUE GENERATING GRANTS AND CONTRACTS

• Establish and maintain an electronic file for each grant/contract to include the grant award or final contract, budget details, if applicable, amendments, email communications, invoices, and financial reports.
• Ensure agreement details in the Revenue Agreement Tracking System (RATS) match agreement documents. Communicate with Divisions for any needed updates or clarification.

PROCESS BILLING FOR REIMBURSEMENT FOR ASSIGNED REVENUE GENERATING GRANTS AND/OR CONTRACTS

• Retrieve all expenditures and revenues for assigned grants and/or contracts to be included in assigned cost tracking sheet.
• Ensure grant details on cost tracking sheet are updated at least monthly, including but not limited to expenditures, revenues, and updates provided by the Divisions.
• Work with Divisions for billing approval to complete cost tracking sheets.  
• Draw down amounts due from the Federal banking system (ASAP) or create and send invoices for billing amounts.
• Create Revenue Coding Forms for all billings to ensure that payments, when received, are coded correctly into FLAIR.
• Perform monthly reconciliations on cost tracking sheets.
• Ensure grants/contracts are closed in a timely manner.

DRAFTS FINANCIAL REPORT SUBMISSIONS FOR ASSIGNED REVENUE GENERATING GRANTS AND/OR CONTRACTS

• Complete and submit federal reports by established internal and external deadlines. This includes, but is not limited to, monthly semi-annual, annual, interim, and final federal reports.
• Monitor Period of Performance for each grant to complete federal reports in a timely manner.

CUSTOMER SERVICE

• Serves as the FBO Grants Unit contact for assigned grants and/or contracts responsible for answering questions related to the division's awards. This may include, but is not limited to, RATS entry information, agency grant policies, cost tracking sheet.
• Works with immediate supervisor to gather information or answers to questions if unknown.
• Participates in internal and external meetings.
• Keeps immediate supervisor informed about emerging issues.
• Follows-up with both internal and external employees.
• Works collectively as a team with the Revenue Section.

Knowledge Skills and Abilities

• Knowledge of professional accounting skills,
• Knowledge of FLAIR/PALM,
• Skilled in Excel and Word,
• Ability to communicate effectively.
• Knowledge of administrative principles and practices.
• Knowledge of methods of data collection.
• Ability to evaluate and analyze data.
• Knowledge and ability to utilize problem-solving techniques.  Ability to work independently.
• Ability to prioritize and organize work assignments.
• Ability to establish and maintain effective working relationships with others.

Position Information:

This position is located within the FWC's Russell Park office located at 1875 Orange Ave. East, Tallahassee, FL 32311.

Additional Requirements

FWC expects its employees to be courteous and respectful while assisting FWC customers and stakeholders, ensuring each encounter is as positive as possible.  Employees should promptly resolve questions or problems relating to FWC, its programs and/or fish and wildlife resources.  Employees should seek to gain public support for agency objectives and programs by serving Florida's citizens in a positive and proactive manner and by listening to what the customer wants and striving to meet their needs.  When appropriate, employees will explain the reasons for agency actions or decisions while communicating a consistent Fish and Wildlife Conservation Commission (FWC) point-of-view.

Work at FWC is cross-functional meaning duties may cross division/office lines.  The Commission expects employees to function across FWC's organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

Responsible for following the provisions and requirements in Section 215.422, Florida Statutes, related to the Department of Financial Services rules and FWC's invoice processing and warrant distribution procedures.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center at 1-877-562-7287 or TTY at 1-866-221-0268. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State Florida hires only U.S. citizens and lawfully authorized alien workers. If a conditional offer of employment is made, you will be required to provide identification and proof of citizenship and or authorization to work in the United States for the hiring authority to which applications is made. E-Verify will be used to confirm work authorization.  See E-Verify for additional information.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The State of Florida is an Equal Opportunity Employer/Affirmative Action and Veterans' Preference Employer and does not tolerate discrimination or violence in the workplace.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans' Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.