Grants Specialist I - Compliance

The role of Grants Specialist I - Compliance is responsible to ensure the Support Services Department and Opioid Task Force operate in compliance with federal, state requirements, the County's Community Abatement Plan, including grant requirements under the Florida Opioid Allocation and Statewide Response Agreement, regulatory and County contractual agreements, and BCC and Department policies and procedures.
Tracks the Treatment, Recovery and Prevention (TRP) grant funding expenditures and program income ensuring compliance with federal, state and local requirements, and Opioid Settlement policy developments at the federal, state and local level. Records encumbrances and reconciles expenditures to the client level, ensuring budget, set-aside, administrative caps, and timeliness requirements are met with the Florida Opioid Allocation and Statewide Response Agreement, other related agreements, and the Department of Children and Families, in support of the Opioid program.
Completes input of related information in tracking spreadsheets and prescribed databases to include Neighborly, Munis, and the Florida Opioid Information and Financial Reporting System. Contributes to completion of required annual reports to include the Opioid Task Force Annual Report, Annual Letter of Intent for the Use of Opioid Funds, the Annual Expenditure Report to the State of Florida, and any other related documents.
Oversees development and implementation of appropriate compliance policies and policy changes that support the Community Abatement Plan, Opioid Task Force and the Treatment, Recovery and Prevention grant program. Keeps current on any changes in regulations affecting applicable substance-use disorder/opioid-use disorder and mental health-related programs. Develops and updates compliance policies, procedures, and forms on shared drives. Ensures systems are in place to monitor site compliance with all regulatory agreements and requirements related to the grant program, to also include qualification and other program requirements.

• Researches regulations by reviewing regulatory updates from the Department of Children and Families, the State Legislature, and other sources of information.
• Oversees monitoring of applicants, non-profit agencies and provides technical assistance for compliance with federal, state and local regulations.
• Collaborates with internal and external auditors as directed.
• Develops and monitors corrective action plans for noncompliance and collaborates in these efforts with the Grants Management Division.
• Proactively audits processes, practices and documents to identify department/program weaknesses.
• Coordinates compliance training for internal and external partners with other department staff members.
• Reconciles grant expenditures to the County's Munis System and Neighborly platform.
• Tracks program income received and reserves the appropriate amount available for Program Administration, and if directed, Public Services.
• Coordinate with Grants & Fiscal team to ensure grant reimbursements are provided in a timely manner and in compliance with financial regulations from the County.
• Ability to work in a team environment and to work independently.
• Ability to create and adhere to planning timelines and budgets, detail-oriented, accurate with financial details, organized, and able to multi-task under tight deadlines.
• Perform other duties as assigned.

Qualified candidates should possess excellent writing, computer, and database management skills. The candidate must be highly organized, detail-oriented with the ability to work effectively under pressure, use independent judgment, and produce a high-quality work product with tight time constraints. The successful candidate must have previous experience with grant programs, demonstrated by a proven track record in human services, mental health or public programs, a comprehensive ability for research, and previous technical writing expertise.

• Excellent written and oral communication skills.
• Knowledge of and ability to utilize a computer, including proficiency of Microsoft Programs.
• Ability to solve complex problems within strict programmatic guidelines.
• Ability to analyze data and trends.
• Exhibits a keen attention to detail.
• Displays professional integrity, ethics and diplomacy.

PHYSICAL SKILLS: Ability to communicate effectively using verbal, written, and visual communication.
EDUCATION, TRAINING & EXPERIENCE: Graduation from an accredited college or university with a Bachelor's Degree or higher in Accounting, Finance, Public Administration, Planning, or related field and at least two (2) years of professional governmental grant experience in providing service delivery to the public. Experience in federal or state grant monitoring and reporting requirements. Experience with Microsoft Office.
LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license.
ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
DRUG-FREE WORKPLACE: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law.
EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.
VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.

Employment Type: Full Time